Assistant Registrar -Senior High
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At a glance
Job overview
The Assistant Registrar provides assistance to the Registrar in maintaining, distributing, and ensuring accuracy of student academic records and credentials, handling transcripts, enrollment data, and related financial records while communicating with parents, staff, and external institutions.
Skills & qualifications
Skills
Qualifications
Full job description
Pay Grade: 735 (Min $16.85 per hr) Work Days: 216
Primary Purpose:
- Responsible for providing assistance to the Registrar in maintaining, distributing, assuring accuracy of all student academic records and credentials
Qualifications: Education/Certification:
- High school diploma or equivalency
Special Knowledge/Skills:
- Effective communication (verbal and written) and interpersonal skills
- Ability to use personal computer and software such as word, excel, database
- Proficient in typing, word processing, file maintenance
- Excellent organizational skills and able to multi-task
Experience:
- Previous experience in public education environment
- Familiarity with TEAMS records system (preferred)
Major Responsibilities and Duties:
- Assist in the evaluation of academic records for students entering PISD from other districts, states, countries
- Upon written request, send official transcripts and school records to other school districts, colleges, universities, or scholarship center
- Send, receive, and request student records for students going to or coming from Texas schools via TRex
- Maintain records of student enrollment; entries, withdrawals, transfers and re-entries
- Maintain Alpha Listing of students during school year with notations as to No Shows, entries, withdrawals and grade level changes
- Assist Registrar in organization of beginning and year-end filing and folder maintenance\
- Assist in the intake and organization of records arriving from feeder schools
- Assist Registrar in the preparation and mailing of Final transcripts to colleges and universities
- Maintain daily record of transcript fees; also responsible for the weekly balancing and deposit of transcript funds
- Work with the Finance department to maintain records of students who owe money for books, library fines, and equipment
- Work closely with the counseling receptionist and secretary in keeping student files updated with personal information changes, on scholarship opportunities and applications, and on TAKS, ACT, SAT and AP labels
- Communicate effectively, both written and verbally with parents, students, staff and other Administrators
- Perform other tasks that may be assigned by the Administration and / or supervisor
- Follow attendance policy as assigned by supervisor
- Follow all rules, regulations, and policies of Plano ISD and all directives from supervisors
Equipment Used:
- Computer, printer, copier and fax
Working Conditions: Mental Demands:
- Ability to maintain emotional control under stress; ability to work with frequent interruptions
Physical Demands/Environmental Factors:
- Frequent standing, stooping, bending, kneeling, pushing, pulling; prolonged use of computer and other repetitive hand motions; some lifting, may be up to 50 pounds
SM071626
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