Student Trainee (Office Automation) - Environmental Enforcement Section

Summary

This position is located in the Environmental Enforcement Section, Washington, D.C. The incumbent will provide a variety of administrative and clerical support to legal staff including attorneys. If selected, you may be able to work full-time if your class schedule allows. Student Pathways Program: This is a Student Internship opportunity that provides students enrolled in a qualifying educational institution with paid opportunities to work in Federal agencies while completing their education.

Duties

Who May Apply: Applicants must be CURRENT students in an accredited high school, college (including 4-year colleges/universities, community colleges, and junior colleges); professional; technical, vocational, and trade school; advanced degree program; or other qualifying education institution pursuing a qualifying degree or certificate. As a Student Trainee, your typical work assignments may include the following: Use office automation software and equipment to type, edit, and format letters, memoranda, reports, technical documents, charts, graphs, and/or forms. Facilitate the exchange of information between attorney, paralegal, and litigation support staff. Organize meetings for attorneys (including arranging the time and place), arrange conference calls, reserve conference rooms, and ensure that equipment for the conference room is in place and working. Receive incoming telephone calls and visitors. Answer inquiries related to general policy, programs, and activities of the office. Receive, sort, and route incoming mail and correspondence to office staff. Assist in closing cases by purging duplicate documents, ensuring that relevant documents are included with the case file, and preparing an index of the file contents. Send, receive, distribute electronic mail and fax documents; prepare Federal Express mailings; and operate office photocopiers and scanners. Qualifications

Student Pathways Program: This is a Student Internship opportunity that provides students enrolled in a qualifying educational institution with paid opportunities to work in Federal agencies while completing their education. This is a part-time position, but students can work a full-time tour as their school schedule allows. Students are expected to work at least one year in the position. Therefore, the expected date of graduation must occur on or after December 2027. In order to qualify, candidates must meet the program requirements, qualification requirements, and typing proficiency listed below. Program Requirements: Be enrolled or formally accepted for enrollment as a full-time or part-time student into an accredited college or university in a degree-seeking program or other qualifying educational institution pursuing a qualifying degree or certificate. In accordance with U.S. DOJ Pathways Intern guidelines, the required education must be related to the field in which Interns will receive training on the job. Must be in good academic standing and maintain at least a 2.5 cumulative grade point average (GPA). If selected, must sign Student Pathways program agreement; furnish course registration information at the start of each school term; and provide verification of academic status (transcript) at the end of each academic term. Must be able to complete required occupation related work experience (640 hours) prior to or concurrently with the completion of course requirements for the degree. This position MAY be eligible for noncompetitive conversion to the competitive service. Conversion is not guaranteed and is subject to budgetary limitations and management approval. Qualification Requirements: In addition to the program requirements listed above, candidates must meet the minimum education or experience requirements to qualify for the 0399 series at the grade levels below: GS-4: MUST have completed 2 full academic years of post-high school study or an associate degree, OR one year of general experience. General experience is defined as progressively responsible clerical, office, or other work that indicates ability to acquire the particular knowledge and skills needed to perform the duties of the position to be filled. Equivalent combinations of education and experience may also be qualifying. One academic year of undergraduate education is defined as 30 semester hours, 45 quarter hours, or the equivalent in an accredited college or university. Typing Proficiency: Applicants must be able to type 40 words per minute. You must self-certify your typing skill on the occupational/assessment questionnaire and your resume. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps; AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skill and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. YOUR RESUME MUST support your responses to the online questionnaire and provide specific details as to how your experience meets the specialized experience as described in the vacancy announcement if you are using experience to meet all or part of the qualification requirements. Please ensure that your resume includes the month and year that you began and ended each position held or that position will not be credited toward meeting the specialized experience requirement. Part-time employment will be prorated in crediting experience. Failure to provide details will result in an ineligible rating. Your latest resume submitted for this vacancy announcement will be used to determine qualifications and supersedes previous submissions. Only experience and education obtained by the closing date of this announcement will be considered.

Education

Education completed in foreign colleges or universities may be used to meet the above education requirements if you can show that the foreign education is comparable to that received in an accredited educational institution in the United States. It is your responsibility to timely provide such evidence by submitting proof of creditability of education as evaluated by a credentialing agency with your application materials. More information may be found at https://www2.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html. All documentation must be in English or include an English translation. https://www2.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html How You Will Be Evaluated

Your qualifications will be reviewed based on your application materials (e.g., resume, supporting documents) and the responses you provide on the application questionnaire. When addressing the education and/or specialized experience qualification statement, you must present evidence of that education and/or experience in your resume. Note: If the specialized experience statement is merely repeated in your resume, you may be deemed ineligible. If you meet the minimum qualifications, your application will then be compared to your responses to the online assessment questionnaire(s) that measure important competencies required to perform the job. If you self-rate yourself higher than is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job. You will be assessed on the following competencies (knowledge, skills, abilities, and other characteristics): Attention to Detail Flexibility Interpersonal Skills Learning Problem Solving Self-Management Technology Application Based on your assessment responses, your application will then be placed in one of three categories: Best Qualified, Highly Qualified, or Qualified. Within each category, Veteran Preference eligibles will be listed at the top of that category and will receive selection priority over non-veterans. Applicants in the Best Qualified category are referred to the hiring official for employment consideration. To preview the application questionnaire, click the following link:https://apply.usastaffing.gov/ViewQuestionnaire/13042415 *Note: Additional candidates may be selected if more positions become available within 90 days after the HR office issues the selection certificate. Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments, if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments here: https://help.usastaffing.gov/Apply/index.php?title=Reasonable_Accommodations_for_USA_Hire Other Information

This is an Excepted Service appointment which may continue as long as the student maintains an active half-time or full-time enrollment status in a qualifying educational institution throughout the duration of their appointment. Students are initially appointed for a position not-to-exceed one year. However, continued employment is not guaranteed. Losing your student status results in a failure to meet basic eligibility requirements, leading to termination. Veterans Preference: If you are entitled to or claim veteran preference (VP), you should indicate the type of veteran preference (5 or 10 points) you are claiming on your resume. In order to determine your eligibility, you can find additional information at: http://www.opm.gov/policy-data-oversight/veterans-services/vet-guide/To verify your veteran preference entitlement, submit a copy of the Member Copy 4 of your DD-214; official statement of service from your command if you are currently on active duty; or other official documentation (e.g., documentation of receipt of a campaign badge or expeditionary medal) that shows your military service was performed under honorable conditions. If you are claiming 10-point preference, you must submit Member Copy 4 of your DD-214 in addition to the supporting documentation required and identified on the reserve side of the SF-15, Application for 10 Point Veteran Preference. If you are claiming 10-point DERIVED PREFERENCE as a relative you must submit Member Copy 4 of the veteran's DD-214 and an SF-15 in addition to the supporting documentation required and identified on the reverse side of the SF-15. If you fail to do so, you will receive consideration as a non-veteran. Benefits: DOJ offers a comprehensive benefits package that includes, in part, paid vacation; sick leave; holidays; telework; life insurance; health benefits; and participation in the Federal Employees Retirement System. General Employment Information: REASONABLE ACCOMMODATION: Our policy can be found at: Reasonable Accommodation (justice.gov) DOJ EEO STATEMENT: Find our EEO statement online at: https://www.justice.gov/jmd/page/file/1394116/dl?inline SELECTIVE SERVICE: Additional information is found at: www.sss.gov.