Legal Assistant

Description We are looking for a Contract Legal Assistant to support a busy legal team in Texas. This role serves as a key operational partner by keeping case materials organized, maintaining accurate court-related calendars, and assisting attorneys and paralegals with day-to-day litigation support. The ideal candidate is detail-oriented, comfortable working with court filings and legal records, and able to manage multiple administrative priorities in a fast-paced environment.

Responsibilities:

• Support attorneys and paralegals with daily administrative and litigation-related tasks to help matters progress efficiently.

• Organize, scan, save, and maintain legal records, filings, and case materials while keeping matter information current in Litify, including parties, deadlines, and court details.

• Monitor federal, state, and arbitration filings, review applicable court rules and judge-specific procedures, and enter all resulting deadlines into the case calendar.

• Assist with the initiation of new matters by preparing complaint filings, coordinating service of process, and following up with process servers as needed.

• Prepare and submit notices of appearance, pro hac vice documentation, notices of consent, and related supporting materials, including obtaining certificates of good standing when required.

• Provide discovery support by gathering information, organizing document productions, indexing materials, and preparing files for release through redaction and Bates labeling.

• Coordinate deposition logistics by confirming availability, scheduling vendors such as court reporters or videographers, saving transcripts, and tracking post-deposition deadlines.

• Enter and transfer information from legal documents into structured Excel files with a strong focus on accuracy and consistency.

• Assist with high-volume mailings by preparing envelopes, organizing outgoing correspondence, and supporting distribution of notices, certified mail, and settlement-related packages.

• Help the legal team prepare for mediation and trial by tracking related deadlines, confirming client obligations, organizing exhibits, and assembling case binders. Requirements • Experience supporting civil litigation matters in a legal assistant or similar position.

• Working knowledge of e-filing procedures for court submissions, including federal and state filings.

• Strong calendar management skills with the ability to track deadlines based on filings, rules, and court procedures.

• Familiarity with court documents, legal terminology, and litigation support processes such as discovery, depositions, and service of process.

• High level of accuracy in document handling, data entry, and file organization.

• Proficiency with Microsoft Excel and general office software used for legal administrative support.

• Ability to manage multiple assignments, follow detailed instructions, and maintain organization in a deadline-driven environment.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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