Administrative Officer

Summary

You will serve as a Administrative Officer within the Department of the Interior, U.S. Fish and Wildlife Service, Region 4, Louisiana Ecological Services Field Office. The preferred duty location is the Louisiana Ecological Services Field Office in Lafayette, LA, however, the location may be negotiable. The selected applicant will be required to report to a Department of the Interior (DOI) office and the Agency will determine the specific duty station and workstation upon selection.

Duties

Some of the major duties you will perform include but are not limited to the following: Provide accurate and reliable advice and guidance on a wide range of administrative and business functions as they apply to Field Office operations. Oversee a variety of administrative services, including payroll, travel, and property management, including providing guidance and assistance in preparing cooperative/grant agreements, inter-/intra-agency agreements, reimbursable agreements, etc. Prepare, track, and manage documentation and budgets for reimbursable agreements for three separate programs. Conduct or assist with personnel-related activities including preparation of personnel actions, position descriptions, award justifications, and other personnel related documents. Ensure travel arrangements for program staff and cooperators are made in accordance with Federal Travel Regulations, Department and Service policy. Monitor and track obligations and expenditures throughout the budget execution phase, verifying that obligations and expenditures occur on a timely basis in accordance with the financial plan and regulatory controls and are within available funds. Provide professional and courteous customer service at duty station, to Regional Office, and to internal and external partners as needed. Exhibit leadership to internal and external customers based on knowledge and experience. Be willing to grow in areas of interest to further the mission of the organization Duties will be developmental in nature when filled below the full performance level. Requirements

Must be a U.S. Citizen or National. Appointment subject to background investigation and favorable adjudication. Males born after 12-31-59 must be registered for Selective Service. Direct Deposit participation required. Successfully pass the E-Verify employment verification check. To learn more, visit https://www.e-verify.gov/. As a condition of employment for accepting this position, you may be required to serve a 1-year probationary period to evaluate your fitness and whether your continuation of employment advances the public interest. This probationary period is an extension of the appointment process and therefore requires the agency to determine if continued employment would advance the public interest, meet the organization goals and mission of the agency, and/or otherwise promote the efficiency of the service. In determining if your employment advances the public interest, the agency will consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Under applicable law, the employment of an individual serving a probationary or trial period automatically terminates when that period ends unless the agency affirmatively certifies, in writing, that the individual's employment should continue and that their appointment should be finalized. In the absence of agency action to affirmatively certify continued employment beyond the probationary or trial period, such appointments are terminated. Upon completion of your probationary period your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. Qualifications

All qualifications must be met by the closing date of this announcement - 09/28/2026-unless otherwise stated in this vacancy announcement. Competitive candidates must also meet Time-in-Grade requirements as defined in 5 CFR 300, Subpart F. For current Federal employees, if hours worked per week are not included on your resume, you must submit a non-award SF-50 as part of your application to be used to validate your work schedule and determine the amount of specialized experience that you will be granted. An award SF-50 will not be acceptable documentation for which to consider your amount of qualifying experience. For periods of time that reflect military service, the DD-214 or Statement of Service is sufficient to meet the work schedule requirement as the service dates will be reflected. For all other applicants who are not current federal employees, your resume must state either "full-time" (or "40 hours a week") or "part-time" with the number of hours worked per week to ensure proper crediting of specialized experience. Minimum Qualification Requirements: To qualify for this position, you must meet the following minimum qualifications: To qualify for this position at the GS-09 grade level: Experience: To qualify, you must possess at least one full year of specialized experience equivalent to the GS-07 level in the Federal service (obtained in either the public or private sectors). Specialized experience is defined as demonstrated experience:(1) Providing administrative support to an organization on essential systems (e.g., recordkeeping, payroll administration, initiating human resource hiring actions, etc.); (2) Managing the acquisition of supplies, equipment, services, etc. for an organization in accordance with regulations and local policies; (3) Conducting portions of financial, management, or program analyses and documenting findings, issues, and recommendations; (4) Providing guidance to managers and staff on financial, budgetary, or administrative topics including regulations and guidelines; and (5) Coordinating with lower-graded Administrative Support Assistant as needed. . You must include hours per week worked. -OR- Education: Successful completion of at least a master's degree or an equivalent graduate degree, or two years of progressively higher-level graduate education leading to such a degree from an accredited college or university in a related field. Graduate level education must demonstrate the knowledge, skills, and abilities necessary to do the work of the position; examples of qualifying fields include business administration, finance, law or similar. You must include transcripts. -OR- Combination of education and experience as listed above. To combine education and experience, first convert quarter hours to semester hours by multiplying by the fraction 2/3. Then, divide your number of graduate semester hours in excess of the first 36 hours by the number 18 (or the number your school uses to represent one year of graduate education). Then take the number of months of full-time experience and divide by 12 months. Add the percentages together. The total must equal at least 100 percent to qualify. You must include hours per week and transcripts. To qualify for this position at the GS-11 grade level: Experience: To qualify, you must possess at least one full year of specialized experience equivalent to the GS-09 level in the Federal service (obtained in either the public or private sectors). Specialized experience is defined as demonstrated experience:(1) Preparing budget estimates or justifications for an organization, and monitoring an organization's budget to ensure that obligations, expenditures, and requested allotments stay within approved funding limitations; (2) Managing the acquisition of supplies, equipment, and services for an organization in accordance with regulations and local policies, (3) Providing administrative support to an organization (e.g., procuring needed supplies or services, initiating human resource hiring actions, payroll administration, etc.); (4) Conducting financial, management or program analyses and documenting findings, issues, and recommendations; and (5) Guiding and coordinating with lower-graded Administrative Support Assistant as needed. You must include hours per week worked. -OR- Education: Successful completion of at least a Ph.D. or an equivalent doctoral degree, or three years of progressively higher-level graduate education leading to such a degree from an accredited college or university in a related field. Graduate level education must demonstrate the knowledge, skills, and abilities necessary to do the work of the position; examples of qualifying fields include business administration, finance, law or similar. You must include transcripts. -OR- Combination of education and experience as listed above. To combine education and experience, first convert quarter hours to semester hours by multiplying by the fraction 2/3. Then, divide your number of graduate semester hours in excess of the first 36 hours by the number 18 (or the number your school uses to represent one year of graduate education).. Then take the number of months of full-time experience and divide by 12 months. Add the percentages together. The total must equal at least 100 percent to qualify. You must include hours per week and transcripts. Volunteer Experience: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

You must submit a copy of your transcript(s) to support claimed education if substituting education for experience. Transcripts must include your name, school name, grades, credit hours earned, major(s), grade point average or class ranking, and date the degree was conferred, if applicable. A typed list of courses, grades, semester/quarter hours, GPA, etc. will not be accepted. Non-submission may result in being rated not qualified for the position. Unofficial transcripts are acceptable, but if you are selected for this position and you used your education to qualify, you must provide official transcripts before you begin work. Foreign Education: To receive credit for education completed outside the United States, you must show proof that the education has been submitted to a private organization that specializes in interpretation of foreign educational credentials and such education has been deemed at least equivalent to that gained in conventional U.S. education programs. For more information on how foreign education is evaluated, visit: https://www.ed.gov/about/initiatives/international-affairs/recognition-of-foreign-qualifications How You Will Be Evaluated

Your qualifications will be evaluated based on your application materials (e.g. resume, supporting documents), the responses you provide on the application questionnaire, and the result of the additional assessment(s) required for this position. To be considered for this position, you must complete all required steps in the process. Your resume must not exceed 2 pages. Only the document submitted as the "Resume" under the Documents section will be used to determine your qualifications/eligibility and for rating purposes. In the event you submit more than one resume, only the latest submission will be reviewed. You will be assessed in the following competencies (knowledge, skills, abilities, and other characteristics): Accounting Administration and Management Attention to Detail Customer Service Financial Management To be considered for this position, you must complete all required steps in the process. In addition to the application and application questionnaire, this position requires successful completion of additional assessment(s), including a structured resume review. These assessments measure the critical competencies listed above that are required to successfully perform the job. All qualified non-competitive applicants and the best-qualified Merit Promotion applicants will be referred to the hiring manager for consideration. DUE WEIGHT: Please submit 1) a copy of your most recent performance appraisal/evaluation and 2) a list of any awards (e.g. superior performance awards, special act or achievement awards, quality step increase, etc.) you received in the last 5 years. Any performance appraisal/evaluation and award documentation you provide will be forwarded to the selecting official. The selecting official will review this documentation and give it due weight consideration during the overall selection process. If you do not have your most recent performance appraisal/evaluation, you must submit a statement as to why it is not available. Please indicate if any prior performance appraisals/evaluations were at an acceptable level. Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration or your score may be lowered. Cheating on an assessment may also result in your removal from consideration. Applicants who include vulgar, offensive, or inappropriate language or information in their application package will be ineligible for further consideration for this position. Current or former displaced Federal employees who are surplus, displaced, or involuntarily separated have special priority selection rights under the Agency Career Transition Assistance Program (CTAP) or the Interagency Career Transition Assistance Program (ICTAP). To be considered under CTAP/ICTAP, you must be well-qualified, score at least 85 (i.e., meet the minimum qualification requirements, including any selective placement factors; education, and experience requirements), and be able to perform the duties of the position upon entry. Other Information

Additional vacancies may be filled using this job announcement. Salary Information: GS-09: $61,722 - $80,243 GS-11: $74,678 - $97,087 Promotion to the full performance level is neither guaranteed nor implied and will be based solely on your ability to satisfactorily perform the work of the position, existing work at the higher grade level, and recommendation by the position's supervisor. Entitlements for payment of basic moving expenses, as required and to the extent allowed by the Federal Travel Regulation (FTR) 302-3.101, are authorized for eligible applicants changing duty station when the change meets the distance tests as provided in FTR 302-1.1 and 302-2.6. All moving expenses are taxable. Discretionary entitlements are not authorized for this position All DOI employees, their spouses, and minor children may not acquire or retain any claim, permit, lease, small tract entry, or other rights granted by the Department in Federal lands, with limited exceptions. Additional ethics prohibitions can be found here, DOI Ethics Prohibitions | U.S. Department of the Interior.