AP Specialist – Check Disbursement

Job Description

This is a hybrid Accounts Payable Specialist position focusing on high-volume, global check disbursements and rigorous reporting. The role demands strong accuracy and requires 2-3 days in the Support Headquarters, with 3+ years of relevant experience. Key Responsibilities:

• Check Runs: Accurately prepare and submit daily/weekly check runs for U.S. and International companies.
• AP Forecasting: Develop weekly forecasts for check runs to optimize cash flow.
• High-Value Payments: Process and obtain approval for payments exceeding $5K, ensuring proper authorization.
• Foreign Payments: Prepare and maintain reports of foreign vendors for review by the vendor master team prior to payment issuance.
• Reporting/Documentation: Maintain "checks mailed" reports (daily/weekly) and perform month-end/year-end trending, ensuring "audit-ready" documentation.
• Check Stock & Security: Manage check-stock levels and initiate PO requests for supplies. Maintain security protocols for the checkroom.
• Check Matching: Prepare matching for specific payments, including rebates and refunds.
• Internal/External Communication: Maintain consistent contact with internal teams (mailroom, finance, AP, executive) and external partners (vendors) to provide updates, resolve discrepancies, and ensure secure, timely delivery of correspondence with disbursement responsibilities.

Skills and Requirements

• Bachelors or Associates Degree preferred.
• Ability to handle high volume with exceptional accuracy
• Keen attention to detail, strong sense of urgency, team player and customer service oriented
• Excellent communication skills
• Ability to multi-task and be highly organized
• Adaptable, flexible, and open to change with the ability to provide and be receptive to feedback
• Ability to work well independently as well as with a team
• Intermediate knowledge of Microsoft Excel, and Word
• 2+ years of AP check disbursement experience

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to [email protected].