Transportation Assistant

Summary This position is located in the Department of Veterans Affairs (DVA), Veterans Health Administration (VHA), Mid Atlantic Health Care Network (VISN 6), Charles George VA Medical Center (VAMC) in Asheville, North Carolina, in the Fleet Section of Environmental Management Service (EMS). Responsibilities THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION Duties include, but may not be limited to the following: Maintains and evaluates the effectiveness of the motor vehicle fleet. Collects pertinent data on vehicles and reviews a variety of reports (mileage, repairs and maintenance, vehicle cost, and funding projections, etc.) relating to usage and expenses to identify problems for further review to ensure maximum operational vehicle readiness. Reports all General Services Administration (GSA) mileages monthly and reviews monthly General Services Administration (GSA) bills for accuracy. Monitors and analyzes vehicle utilization and maintenance records to identify adverse trends, systematic problems, and unique maintenance situations. Identifies problem areas and recommends appropriate changes in procedures and policies to supervisor. Maintains database and enters all vehicle data, monthly mileage of trip, fuel purchases, maintenance cost, and accident information. Prepares and submits General Services Administration (GSA) Accident Reports for all General Services Administration (GSA) vehicles involved in accidents. Ensures all VA drivers are properly licensed to drive government vehicles and proper trip tickets are maintained and completed. This includes filing all trip logs, credit card receipts, accident reports, pictures, and repair slips. Ensures that maintenance and cleanliness are managed on all fleet vehicles. Prepares and ensures that all monthly, quarterly, and annual reports are completed in a timely manner. Organizes and maintains the filing system, assuring all documents are filed properly so they can be retrieved at a moment's notice. Identifies developmental and training needs of employees, providing or arranging for needed development and training. Performs other duties as assigned. Work Schedule: Full time, Monday- Friday 7:30 am to 4:00 pm, may include evenings and/or weekends based on operational needs. Recruitment & Relocation Incentives: Not authorized Critical Skills Incentive (CSI): Not approved Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: Physical demands are limited to normal walking, standing, bending, carrying of items including books, files, forms, supplies, and parts and driving motor vehicles for short distances. Travel may be required for inspection of maintenance and repair work, accident investigation, and visiting customer agencies. Pre-employment physical required Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) - See "Required Documents" below for details. As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. Qualifications This position includes a Selective Placement Factor (skill, knowledge, ability or other worker characteristics basic to - and essential for - satisfactory performance of the job). Selective Placement Factors are a prerequisite to appointment and represent minimum requirements for a position. Applicants who do not meet it are ineligible for further consideration for this position. The Selective Placement Factor for this position is: Possess a current valid state driver's license. (Please DO NOT provide driver's license. We may not accept pictures. This requirement will be verified during interview). SPECIALIZED EXPERIENCE: One (1) full year of specialized experience equivalent to at least the next lower grade level (GS-05) in the Federal Service, that is directly related to the work of the position and has equipped you with the particular knowledge, skills and abilities to successfully perform the duties as a Transportation Assistant. Specialized experience for this position includes: entering vehicle data and maintaining vehicle records, including fuel use, maintenance history, and accident data; preparing accident reports or damage claims and coordinating repairs with vendors; tracking vehicle usage, mileage, maintenance, and repair costs to identify trends or problems affecting fleet operations; reviewing vehicle-related invoices or billing for accuracy; and ensuring maintenance and cleanliness are managed on all fleet vehicles. NOTE: One (1) full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education There is no educational substitution at this grade level. Additional Information Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments. Receiving Service Credit for Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. Selected applicants may qualify for credit toward annual leave accrual, based on prior work experience or military service experience. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed. This job opportunity announcement may be used to fill additional vacancies. Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act. The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation and be found well-qualified (have a final rating of 80 or more before any Veterans preference points) for this vacancy. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.