Front Office Coordinator

Front Office Coordinator

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• Location Main, New York, NY, 10005, United States

• Base Pay $29.00 - $34.00 / Hour

• Job Category Full-Time, Flex

• Industry Guest Services, Receptionist , Office Coordinator

• Employee Type Non-Exempt

• Required Degree High school

Contact information

• Name Patrick Nolan

• Email [email protected]

Description

Front Office Coordinator - Manhattan, NYC (Upper East Side)Position Overview

We are seeking a professional, dependable, and service-oriented Receptionist to support front desk operations.

The Receptionist will serve as the primary point of contact for visitors, staff, students, families, and vendors. This role is responsible for maintaining a professional and welcoming front desk environment, managing incoming communications, assisting visitors, and supporting daily administrative and reception needs.

Key Responsibilities

• Greet and assist visitors, staff, students, families, and vendors in a professional and courteous manner.

• Serve as the primary point of contact at the front desk.

• Answer, screen, and route incoming phone calls.

• Respond to general inquiries and direct individuals to the appropriate department or contact.

• Manage visitor sign-in and sign-out procedures.

• Maintain visitor logs, records, and front desk documentation.

• Assist with visitor badges and access procedures as required.

• Monitor arrivals and departures and communicate with appropriate staff when needed.

• Maintain a clean, organized, and professional reception area.

• Receive and distribute mail, packages, and deliveries.

• Provide basic administrative support, including data entry, filing, document preparation, and record maintenance.

• Assist with scheduling, communications, and other general office tasks as needed.

• Maintain confidentiality when handling sensitive information.

• Follow established front desk and visitor management procedures.

• Communicate promptly with appropriate staff regarding unusual situations or visitor concerns.

• Provide occasional extended coverage when required.

• Perform additional receptionist and administrative duties as assigned.

Qualifications

• Previous receptionist, front desk, administrative, customer service, or similar experience preferred.

• Strong verbal and interpersonal communication skills.

• Professional and customer-service-oriented demeanor.

• Dependable, punctual, and organized.

• Strong attention to detail.

• Ability to manage multiple tasks in a busy front desk environment.

• Comfortable interacting with a wide range of visitors and staff.

• Basic computer skills, including email, data entry, and common office applications.

• Ability to learn visitor management, telephone, scheduling, or administrative systems.

• Ability to handle confidential information with discretion.

Preferred Qualifications

• Prior experience as an Office Coordinator, Front Desk Coordinator, or in a similar administrative support role.

• Current NYS Security License.

• Fire and Life Safety certifications.

• Previous experience working in a school, corporate office, or other controlled-access environment.

• Familiarity with visitor management, access control, badging, or building safety procedures.

Schedule

The anticipated schedule is:

Monday through Friday

Approximately 7:30 a.m.–2:00 p.m.

Some flexibility may be required for occasional extended coverage based on business needs.

4-6 month temporary assignment with ability to go permanent