Operations Management Specialist (Executive Support)

Summary

This position is located in Division of Risk Management Supervision (RMS) and is responsible for handling various complex and sensitive matters for the Division including matters involving financial and budget management, human resource management, space and facilities management, and other administrative advisory services to over 300 RMS headquarters employees. Additional selections may be made from this announcement to fill identical vacancies that arise later.

Duties

Independently, analyzes issues affecting Operations Branch and Division programs, develops options and recommendations for management consideration, and coordinates actions to support implementation of leadership priorities. Plans and participates in studies and analyses involving strategic operations, organizational effectiveness, and human capital matters. Coordinates and prepares meeting and conference budget-related information and requests and obtains necessary approvals for these events. Performs reconciliation of budgeted expenses to actual expenses and prepares summaries for review. Provides direct staff support to the Director on operational, organizational, workforce, and other management matters. Coordinates complex or sensitive matters requiring the Director's attention and works with Division executives and staff to obtain information, identify and address issues, and facilitate timely action. Independently prepares and reviews briefing materials, decision documents, reports, presentations, and other materials for the Director, Deputy Direct Directors, and other senior Division officials. Develops work plans and milestones, coordinates activities involving multiple organizational components, identifies issues requiring management attention, and provides recommendations and status information to leadership. Supports large, cross-functional operational projects for the Division, including corporate records management initiatives, office relocation and space-management projects, and maintaining effective coordination with stakeholders. Tracks and analyzes travel expenditures for RMS, including travel authorizations, vouchers, corporate card activity, and travel trends. Qualifications

Qualifying experience is credited from private and public sectors, including paid and unpaid service (e.g., Peace Corps, AmeriCorps). Volunteer service builds competencies that translate to paid work. You will receive credit for all qualifying experience. See OPM's General Schedule Qualification Standards for details. CG-13: Applicants must complete one year of specialized experience equivalent to the CG-12 level or above in Federal service. Specialized experience is defined as: Supporting cross functional projects that involve multiple stakeholders and require development of project plans, milestone tracking, and executive level reporting; Monitoring and analyzing expenses such as awards, recruitment incentives, travel expenditures, or procurement activities to support workforce planning and budget oversight; AND Preparing, reviewing, or organizing briefing materials, reports, presentations, or decision documents for senior leadership. Applicants must have met the qualification requirements within 30 calendar days of the closing date. Resume Content Required for Qualification Determinations For each position on your resume, include: Employer name; Title; Series and grade (federal jobs only); Start and end dates (month/year); Hours per week; Relevant experience supporting your specialized experience responses. Important: If your resume is missing these details, your application may be marked incomplete, and you might not be considered for this job. Do not copy/paste duties or specialized experience from this announcement into your resume; that will not be considered a demonstration of your qualifications.

Education

There is no substitution of education for experience for this position. How You Will Be Evaluated

You will be evaluated on application materials, questionnaire responses, and required assessments. Cheating may result in removal from consideration. Below are the competencies you will be assessed on: Administration and Management Attention to Detail Decision Making Interpersonal Skills Manages and Organizes Information Organizational Performance Analysis Planning and Evaluating Problem Solving Project Management You do not need to respond separately to these competencies. Structured Resume Review: Applicants who meet the eligibility and minimum qualification requirements, will undergo a resume review by subject matter experts to determine how their knowledge, skills, abilities, and competencies align with the duties of this position. Those found qualified will proceed to the next stage of the hiring process. You may preview the application questionnaire for this vacancy here: https://apply.usastaffing.gov/ViewQuestionnaire/13070082 Benefits

FDIC employees receive the standard Federal benefits and may be eligible for additional FDIC-specific benefits, at minimal cost. Other Information

Refer to these links for more information: Job Applicant Rights and Responsibilities; Selective Service System; Employment Conditions. After we select a candidate, we may share the remaining list of qualified candidates with other FDIC Divisions. You can opt-in if you want us to share your name, application material and assessment results for similar jobs with other agencies. There is no guarantee of further consideration, and you can continue to explore and apply to other job announcements. Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments.