Specialist Payroll

Pay Grade: 780 (Min $22.20 min per hour) Work Days: 226

Primary Purpose: Compile and prepare regular district payroll, including related reports and deposits. Work under moderate supervision to ensure accurate and timely preparation of payroll records according to prescribed procedures and regulations

Qualifications: Education/Certification:

• High school diploma or equivalent

Special Knowledge/Skills:

• Knowledge of basic payroll accounting procedures
• Ability to maintain accurate and auditable records
• Ability to use software to create spreadsheets, databases and perform word processing
• Proficiency in keyboarding and file maintenance
• Ability to work with numbers in accurate and rapid manner to meet established deadlines
• Effective organizational, communication and interpersonal skills

Experience:

• Three years of payroll accounting experience
• Experience using fully integrated ERP systems

Major Responsibilities and Duties:

• Prepare accurate district payroll for distribution to employees following established procedures
• Balance payroll earnings and deductions; initiate related transfers of funds and deposits
• Maintain district payroll registers, employee payroll information and other original documentation in an orderly and accurate manner in accordance with state, federal and district requirements
• Prepare and post all payroll changes including payroll deductions, salary changes, termination and new employee information
• Update all voluntary and legal deductions
• Create check files for payment of payroll liabilities
• Process all supplemental pay requests
• Assist with preparation and submission of payroll reports and forms including those required by Internal Revenue Service, Texas Workforce Commission, Texas Retirement System, Federal Insurance Contributors' Act (FICA), Medicare and Workers' Compensation Commission
• Work cooperatively with human resource department, principals, department heads, campus and department secretaries, and employees to ensure accuracy of information reported; resolve payroll problems and inquiries
• Maintain confidentiality of information
• Follow all rules, regulations and policies of Plano ISD and follow directives from supervisor
• Follow attendance policy as assigned by supervisor
• Perform other functions that may be assigned by the administration and/or supervisor

Equipment Used:

• Copier, calculator, personal computer, scanner, printer, folding machine and shredder

Working Conditions: Mental Demands:

• Reading; ability to work with numbers in an accurate and rapid manner; ability to communicate effectively (verbally); ability to meet established deadlines; ability to maintain accurate and auditable records; maintain emotional control under stress; work with frequent interruptions

Physical Demands/Environmental Factors:

• Frequent standing, stooping, bending, kneeling, pushing and pulling; prolonged use of computer and repetitive hand motions; occasional lifting up to 50 pounds

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