Onboarding Specialist

Onboarding Specialist

We are seeking an organized and detail-oriented Onboarding Specialist to support the new hire onboarding process and provide a positive, seamless experience for incoming employees. The ideal candidate will have 2+ years of dedicated onboarding experience, strong communication skills, and the ability to manage multiple new hires and administrative priorities simultaneously. This position is fully onsite, and candidates must be comfortable working in the office five days per week.

Key Responsibilities

• Coordinate and manage the onboarding process for new hires from offer acceptance through their first day and initial onboarding period.

• Communicate with new hires regarding pre-employment requirements, onboarding documentation, start dates, and first-day expectations.

• Collect, review, and maintain new hire documentation to ensure information is accurate and complete.

• Coordinate background checks, employment verification, and other pre-employment requirements as needed.

• Complete and process new hire paperwork, including I-9 documentation and other required employment forms.

• Enter and maintain accurate employee information within HRIS and onboarding systems.

• Partner with recruiters, HR team members, hiring managers, and internal departments to ensure employees are prepared for their start dates.

• Track onboarding progress and follow up on outstanding documentation or requirements.

• Maintain organized and confidential employee records.

• Respond to new hire questions and provide a professional, welcoming candidate and employee experience.

• Assist with additional HR administrative responsibilities and projects as needed.

Qualifications

• 2+ years of professional onboarding or new hire coordination experience required.

• Experience supporting high-volume onboarding environments is preferred.

• Strong understanding of onboarding documentation and processes.

• Experience working with an HRIS, ATS, or onboarding platform.

• Strong Microsoft Office skills, including Outlook, Word, and Excel.

• Excellent written and verbal communication skills.

• Highly organized with strong attention to detail and follow-through.

• Ability to manage multiple priorities and deadlines in a fast-paced environment.

• Comfortable handling sensitive and confidential employee information.

• Must be comfortable working fully onsite five days per week.

Job Type & Location

This is a Contract to Hire position based out of Chesapeake, VA.

Pay and Benefits

The pay range for this position is $25.00 - $28.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Chesapeake,VA.

Application Deadline

This position is anticipated to close on Oct 9, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.