Human Resource Specialist

Special Instructions to Applicants

This position is expected to move full time on January 4th, 2027.

Applicants must be currently authorized to work in the United States on a full-time basis without the need for visa sponsorship. The University will not sponsor applicants for work visas (e.g., H-1B).

Job Summary

The Human Resources Specialist supports Human Resources operations by processing faculty, staff, and student personnel paperwork and maintaining accurate employee records and HR system data. This position serves as a primary point of contact for the university community and works closely with departments to ensure accuracy, compliance, and timely processing of HR transactions. The Human Resources Specialist contributes to the efficient operation of Human Resources by providing responsive support and maintaining consistent HR processes.

Primary Duties and Responsibilities

• Verify personnel documentation by reviewing Personnel Action Forms (PAFs) and Personnel Data Sheets (PDS) for completeness and accuracy, and by working with departments to resolve discrepancies prior to data entry.

• Enter and maintain HR data by accurately processing personnel transactions in accordance with established deadlines and by creating and maintaining organized employee files.

• Ensure pre-employment compliance by verifying completion of background checks, conducting degree verifications, confirming required documentation with departments, and ensuring requisitions are properly closed.

• Provide HR customer service and support by responding to inquiries from faculty, staff, students, departments, and the general public regarding HR processes, employment status, and payroll-related questions.

• Assist with HR forms and operational coverage by helping employees complete HR forms and serving as backup to the HR Operations Assistant to ensure continuity of operations.

• Perform other duties as assigned in support of Human Resources operations.