Office Manager

Description We are looking for an experienced Office Manager to lead day-to-day administrative operations for a law firm in Philadelphia, Pennsylvania. This fully onsite position is ideal for someone who can keep office functions running smoothly while supporting attorneys, staff, and leadership across operational and people-related needs. The role calls for a hands-on individual with strong attention to detail who is comfortable managing facilities, coordinating vendors, assisting with human resources processes, and helping maintain effective office technology support.

Responsibilities:

• Direct daily office activities to ensure attorneys and staff receive consistent administrative and operational support.

• Lead scheduling and workforce coordination activities, including attendance oversight, timecard review, onboarding logistics, and communication of workplace policies.

• Supervise office support personnel, assign priorities, and maintain adequate coverage for front-office and administrative functions.

• Partner with leadership on employee relations matters, performance support, and training arrangements for staff development.

• Track office spending, help prepare budgets, review invoices for accuracy, and manage relationships with external service providers.

• Work with third-party technology partners to address equipment setup, system access, and general office technology needs.

• Provide administrative support for employee benefits processes, including enrollment assistance for medical, dental, and retirement plans.

• Contribute to business development efforts by coordinating marketing-related activities and helping maintain digital content such as website and social media updates.

• Participate in leadership meetings, document confidential discussion points, and share updates related to office operations and administrative priorities. Requirements

• At least 5 years of experience in office management, with prior experience in a law firm strongly preferred.

• Demonstrated ability to oversee office operations and supervise administrative or support staff.

• Strong understanding of workplace technology and general IT support concepts, including awareness of cybersecurity best practices.

• Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, Teams, and Outlook.

• Familiarity with legal or office management tools such as iManage, Zoom Rooms, and Timeslips is an advantage.

• Excellent verbal and written communication skills with strong attention to detail and organization.

• Ability to balance multiple deadlines and changing priorities in a fast-paced environment.

To get your career moving in the right direction contact us today and mention job reference# 03720-0013489881

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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