Human Resources Coordinator

Job Title: Human Resources Coordinator

Job Description

The Human Resources Coordinator supports both administrative operations and core HR functions within a fast-paced, mission-driven nonprofit environment. This role focuses on ensuring smooth day-to-day office operations, coordinating administrative tasks, and providing comprehensive support to the HR team. The position also assists with recruiting and onboarding activities, serving as a key resource for scheduling, documentation, and candidate communication. It is well-suited for a highly organized professional with strong customer service skills, administrative experience, and a friendly, outgoing personality who enjoys working in a collaborative and purpose-driven setting.

Responsibilities

• Serve as a primary administrative support resource for the HR department and office operations.

• Coordinate scheduling, meetings, and calendars for HR-related activities and departmental initiatives.

• Assist with recruitment activities, including interview scheduling, candidate communication, and onboarding coordination as needed.

• Support experience check processing and ensure completion of onboarding documentation.

• Maintain accurate employee and candidate records within UKG, the applicant tracking system (ATS), and other internal HR systems.

• Assist with vendor coordination, invoice processing, and general office administration tasks.

• Provide excellent customer service to employees, candidates, visitors, and external partners.

• Help maintain organized files, records, and administrative workflows to support efficient HR operations.

• Support recruiting and talent acquisition efforts during periods of increased hiring activity.

• Collaborate with HR leadership and team members to support departmental goals, projects, and initiatives.

Essential Skills

• Previous experience in administrative, office support, receptionist, customer service, or coordinator roles.

• Demonstrated experience supporting office operations and administrative processes.

• Strong organizational and time management skills with the ability to manage multiple priorities in a fast-paced environment.

• Excellent written and verbal communication skills.

• Strong interpersonal skills and the ability to build positive working relationships with employees, candidates, and external partners.

• Proficiency with Microsoft Office, including Excel.

• Strong computer literacy and accurate data entry skills.

• Professional demeanor with a positive, friendly, and approachable personality.

• Reliable attendance and punctuality.

• Experience providing HR support, including HR administration, onboarding assistance, and talent acquisition coordination.

• Ability to work effectively with HR systems, including applicant tracking systems and UKG.

Additional Skills & Qualifications

• Experience with recruiting coordination, including interview scheduling and candidate communication.

• Familiarity with applicant tracking systems (ATS) and ATS management.

• Experience in human resources, HR support, or HR administration within an office environment.

• Experience with talent acquisition processes and recruiting activities.

• Comfort working in a mission-driven nonprofit organization that serves individuals with disabilities.

• Ability to collaborate closely with HR leadership and team members to advance departmental initiatives.

• Strong customer service orientation and commitment to providing a welcoming experience for employees, candidates, and visitors.

Work Environment

This position is fully onsite in Cromwell, CT and follows a Monday through Friday schedule with an eight-hour workday. Start times are flexible between 8:00 AM and 9:00 AM, offering some scheduling flexibility within standard business hours. The role supports a growing organization that operates multiple schools and programs serving children and adults with disabilities, creating a mission-driven, service-oriented work environment. The setting is office-based, with regular use of computers, HR systems such as UKG and an applicant tracking system, and standard office equipment. The environment is collaborative, professional, and focused on supporting staff and programs that make a meaningful impact in the community.

Job Type & Location

This is a Contract position based out of Cromwell, CT.

Pay and Benefits

The pay range for this position is $21.00 - $28.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Cromwell,CT.

Application Deadline

This position is anticipated to close on Oct 9, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.