Processing Assistant II, Historical Manuscripts & Archives

Special Instructions to Applicants

Review of applications will begin two weeks after posting and will continue until position is filled. Please attach cover letter and transcripts to application packet.

Applicants must be currently authorized to work in the United States on a full-time basis without the need for visa sponsorship. The University will not sponsor applicants for work visas (e.g., H-1B).

Job Summary

Arranges and describes manuscript collections under the direction of the Assistant Curator, Historical Manuscripts. Conducts research on biography/history of donor/donating organization. Contributes, expertly searches and retrieves records from several complex archival and library systems such as ArchivesSpace, Preservica, LibApps, and Alma. Communicates with donors as required. Provides reference service for patrons in the Cleanth Brooks Reading room.

Primary Job Duties and Responsibilities

• Arranges manuscript collections in accordance with accepted archival principles of provenance and original order. Develops processing plan in collaboration with the Assistant Curator. Identifies and maintains record series. Imposes order as needed. Identifies and sequesters confidential materials in the manuscript collections to ensure that access restriction procedures are followed; weeds non-record materials; separates and intellectually links resolves routine problems, identifies and refer complex problems to supervisor. Compiles monthly progress reports.

• Describes manuscript collections in accordance with accepted archival practice. Creates objective, pertinent, and concise finding aids for the collections, including traditional and online EAD-compliant finding aids utilizing ArchivesSpace. Researches donor or donating organization to write biographical or historical entries in finding aid. Communicates with donors as appropriate to gather information on the collection.

• Provides reference service for patrons in the Cleanth Brooks Reading room. Records statistics in LibApps.

• Provide reference service for patrons in the Cleanth Brooks Reading Room. Track orders for digital images. Submit digitization requests to the Digital Lab. Obtain patron's and curator's signatures on Intent to Publish form. Calculate payment based on fee schedule. Invoice patron, accept payment, and submit invoice with payment to Special Collections Specialist.

• Assist in environmental monitoring of the storage and conservation areas.

• Completes special projects and other duties including but not limited to assisting in the shifting to materials and with special events. Participates in University Library committees and groups.