Faculty Council Recording Secretary
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At a glance
Job overview
The Faculty Council Recording Secretary is a temporary, non‑exempt role at St. Lawrence University, requiring 8‑10 hours per week during the academic year. The individual will attend faculty meetings, transcribe minutes, edit abstracts, and ensure confidentiality, delivering accurate records with a quick turnaround.
Skills & qualifications
Skills
Qualifications
Full job description
Position Information
Position Title Faculty Council Recording Secretary
FLSA Non-Exempt
Primary Responsibilities
Temporary, non-exempt, non-union position
This is a temporary position requiring 2-5 hours/week during the academic year. Attends and records minutes of the faculty meetings and provides an accurate transcription of the meeting in a specified format with a quick turnaround. Working hours are on-campus to attend and record meeting minutes and additional time for post meeting documentation.
Primary Responsibilities include:
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attend and actively listening to take and produce meeting notes during both Faculty and Council meetings (Thursdays) and Faculty meetings (Tuesdays). Faculty Council meetings are scheduled from 4:30-6:00p.m., generally
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must take comprehensive minutes for Faculty Council meetings and preparing an abstract for Faculty meetings.
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Must be comfortable using meeting recordings as a reference tool when drafting and revising minutes and abstracts.
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Familiarity with faculty, staff, and campus governance terminology is extremely helpful, as the individual will need to accurately identify speaker and document motions, discussions, and decisions.
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Strong editing skills are important. Minutes and abstracts require more than transcription; they involve removing disfluencies, off-record comments, side conversations, and other content that should not appear in the official record while maintaining an accurate summary of the discussion.
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There is generally a relatively short turnaround time between meetings and the completion of the minutes and abstracts. For example, Faculty Council meets on Thursday, and the full minutes are due back on Tuesday of the following week.
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A Faculty Council Recording Secretary handbook and prior examples are available and serve as useful resources for learning the role.
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Complete confidentiality is required.
Schedule:
September 2026 – May 2027
Thursdays and at least 2 Tuesdays a month
8-10 hours a weekly
Minimum Qualifications
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HS (or equivalent) diploma and related clerical or administrative experience of at least two years required. Advanced education may be considered if related to work requirements.
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Strong clerical skills, editing, and attention to detail required.
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Requires efficiency and clarity with notes and technology.
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Strong listening skills and ability to record comprehensive notes and work from recordings.
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Familiarity with faculty, staff and campus governance terminology is preferred.
Preferred Qualifications
Salary $17.50 - $18.00/hr.
Status (FT, PT, Seasonal, Temp) Temporary
Posting Detail Information
Posting Number ST01534
Desired Start Date
Open Date (to accept applications)
Close Date (date applications will not be considered)
Open Until Filled Yes
Special Instructions to Applicant
Please complete the online application form.
Review of applications will begin immediately and continue until the position is filled.
Supplemental Questions
Required fields are indicated with an asterisk (*).
Applicant Documents
Required Documents
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Resume
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Cover Letter/Letter of Application
Optional Documents
- References
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