Payroll Specialist

Job Description

The Payroll Specialist is responsible for the accurate preparation, documentation, and reconciliation of the Bi-weekly payroll and the administration of the payroll system. The Payroll Specialist processes the bi-weekly payroll for the 4 entities of the company.

Essential Functions, Job Duties & Responsibilities:

Payroll Duties:

• Reviews the computation of pay and associated deductions for accuracy

• Maintains up-to-date knowledge of city, state, provincial, local, & federal legislation affecting payroll

• Updates payroll records and records/tracks payroll changes as needed

• Performs basic reconciliation and auditing processes during each pay cycle

• Understands and follows applicable provisions for a compliant payroll

• Coordinates payroll processing with HR/Benefits team

• Responds to and resolves any inquiries regarding paychecks or payroll reporting

• Ensures payroll issues are escalated and resolved promptly

• Tracks and records updates to payroll records to ensure the correct outcome of the bi-weekly payroll process

• Prepares payroll related reports

• Coordinates with HR team, manager, Sun Life, and employee the LOA requests relating to payroll related items o Tracking benefit premiums while one is on LOA o Ensure timely communications with employees regarding missed premium payments o Ensure missed premium payments are captured timely

• Coordinates with HR team, benefits vendor, employee regarding benefits enrollment or changes relating to payroll related items

• Tracking changes in benefits impacting premiums

• Coordinates with HR team regarding new hires and terminated employees related to pay changes o Vacation payout o Prorated payroll

Skills and Requirements

• At least three years’ experience with payroll required.
• Proficient with Microsoft Office 365 suite
• Working understanding of payroll principles, practices, and procedures. Associate's degree in finance or human resources preferred or related field and/or equivalent experience.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to [email protected].