Athletics Business Coordinator II

Stephenville, TX

Full time

R-097410

Job Title

Athletics Business Coordinator II

Agency

Tarleton State University

Department

Division of Athletics

Proposed Minimum Salary

Commensurate

Job Location

Stephenville, Texas

Job Type

Staff

Job Description

Tarleton State University, a distinguished Doctoral National Comprehensive University, invites applications for the position of Athletics Business Coordinator II in the Division of Intercollegiate Athletics. As part of a vibrant academic community dedicated to excellence in teaching, research, and service, this role offers the opportunity to contribute meaningfully to a university that values innovation, collaboration, and inclusive growth. Join us in advancing knowledge and transforming lives—on campus and beyond. Tarleton State University continues to grow its impact across Texas, with four distinct campuses located in Stephenville, Fort Worth, RELLIS-Bryan and Waco, along with a robust online community that extends our reach even further.

At the heart of it all is Stephenville, where Tarleton State offers a dynamic environment for faculty and staff. From a lively live music scene and numerous local festivals to rich traditions rooted in the surrounding community, Stephenville provides a vibrant and welcoming atmosphere.

No matter where you're located—on campus or online—you are part of a mission that transforms lives and makes a difference across the state of Texas and beyond.

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Important Immigration Information:

A Presidential proclamation issued on September 19, 2025, imposes a $100,000 fee on new H-1B petitions filed after September 21, 2025. Please be advised that Tarleton State University will NOT pay this fee. Therefore, if you need immigration sponsorship for your employment, we recommend that you consult with your private immigration counsel at your own expense to ascertain whether your current immigration status would make a potential offer of employment from Tarleton State University subject to this fee.

In addition, on January 27, 2026, Texas Governor Abbot issued a moratorium on the filing of any new H-1B unless approved by the Texas Workforce Commission. Accordingly, if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate.

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Reporting directly to the Senior Associate Athletic Director, Finance & Business Operations and indirectly to the Vice President for Intercollegiate Athletics, the Business Coordinator II, under general supervision, provides support and coordination of a variety of business activities requiring independent judgment, including reviewing business documents and assisting in developing, monitoring, and reporting accounts and budget data. Serves as Campus Security Authority (CSA). Works normally Monday to Friday from 8am to 5pm; or as business requirements indicate which may include afterhours, evenings, weekends, and/or holidays.

Responsibilities:Budget Management & Oversight

• Assist in the development, monitoring, and reconciliation of departmental and team budgets

• Track revenues and expenditures to ensure alignment with institutional policies and allocated resources

• Identify variances and provide timely recommendations to address budget discrepancies

• Support annual budget planning cycles and mid-year projections

• Financial Reporting & Dashboard Development

• Assist in designing, maintaining, and enhancing a dynamic budget dashboard for Athletics leadership

• Produce regular financial reports (monthly, quarterly, and ad hoc) that summarize key trends and insights

• Translate financial data into user-friendly formats for non-financial stakeholders

• Ensure data accuracy and consistency across reporting systems

• Procurement & ProCard Administration

• Oversee Purchasing Card (ProCard) usage, reconciliation, and compliance for department and assigned units

• Review and approve transactions to ensure adherence to institutional, state, and NCAA guidelines

• Provide training and guidance to staff on proper purchasing procedures

• Serve as liaison with the institution’s finance office regarding procurement policies

• Compliance & Controls

• Ensure all financial activities comply with institutional, conference, NCAA policies, applicable regulations, and audit standards

• Maintain documentation for audits and internal reviews

• Assist in implementing internal controls to safeguard departmental assets

• Assist with NCAA AUP & EADA reports

• Operational Support

• Collaborate with coaches and staff on budget planning, travel expenses, and purchasing needs

• Support contract tracking, vendor payments, and expense processing

• Contribute to continuous improvement of financial processes and systems

• Administrative Support

• Assist in leading in all human resource aspects through recruiting, hiring, onboarding, offboarding and employee transition processes in the Athletics Department

• Coordinate position classification and reclassification requests with University Human Resources

• Provide guidance on employment offers, promotions, transfers, and succession planning

• Prepare reports, workforce analyses and presentations for senior leadership

• Ensure effective administration of departmental policies and procedures

• Support special projects and strategic initiatives assigned by the Director of Athletics or other senior personnel

• Serve as the primary liaison with University Huan Resources and other campus partners

• Performs other secondary duties as assigned. This position will require occasional travel, by automobile or airplane, and overnight stay to travel to training and meetings off campus.

Education and Experience:

• Bachelor’s degree or equivalent combination of education and experience.

• Three years of related experience.

Knowledge, Skills and Abilities

Knowledge of word processing and spreadsheet applications. Interpersonal and communication skills. Planning and organizational skills. Ability to multitask and work cooperatively with others

Compensation & Benefits

Salary: Commensurate with experience

Salary Range:

The target base annual salary range is $44,000 up to $55,550.50 and may be negotiable based on funding availability and candidate experience/skillset in relation to the minimum requirements of this position.

We are proud to offer a comprehensive benefits package for full-time and qualifying part-time employees. Our Careers Page (https://www.tarleton.edu/jobs/) offers an overview of the great benefits we offer; for detailed information visit our Benefits Information (https://www.tarleton.edu/human-resources/employees/benefits-information/) page.

Qualified candidates are encouraged to submit a completed application for consideration. Initial review of applications will begin immediately and continue until position is filled.

Application Procedure:

During the application process applicants have one opportunity to enter the requested information, upload documents and Submit the application. Applicants will not be able to make changes or add additional documents once the application materials have been submitted via "Submit" action.

Employment applications must include:

• Completed online application

• Cover Letter / Letter of Interest addressing qualifications

• Curriculum Vitae or Resume

• At least 3 current professional references and their full contact information

Applications received by Tarleton State University must have all job application data entered. Failure to provide all job application data could result in an invalid submission and a rejected application. “See resume” is not an acceptable entry in the job application. Incomplete applications will not be considered.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.

Founded in 1899, Tarleton State University a founding member of The Texas A&M University System, has a rich history and tradition through generations that have inspired educational excellence. Tarleton maintains a commitment to transformational student experiences and career readiness supported by engaged faculty, staff, and alumni mentors. Tarleton State University is accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC), earned the prestigious designation of Doctoral Universities: High Research Activity by the Carnegie Classification of Institutions of Higher Education, and is an NCAA Division l athletics member .

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• Division of Human Resources (https://www.tarleton.edu/hr/index.html)

• Benefits

• University Leadership (https://www.tarleton.edu/president/)

• Research and Economic Development

• Traditions and History (https://www.tarleton.edu/traditions/index.html)

Tarleton State University is an Equal Opportunity/ Veterans/ Disability Employer. If you have questions about submitting your application, please contact [email protected] .