Administrative Assistant in Sociology and Anthropology; Gender, Women’s and Sexuality Studies; and Latin American Studies

Job Duties

Essential Job Functions/Responsibilities:

• Oversee the day-to-day operations of the office, including calendar of events; activities; meetings of the Chair/Director and faculty; opening, distributing and prioritizing mail; answering, screening and directing calls and inquiries.

• Meet regularly with the Chair/Director to discuss current department/program business; attend meetings, draft agendas, take and distribute minutes, track action items and deadlines.

• Plan and organize events such as departmental picnics, receptions, and social outings, including publicity, invitations, catering, etc.

• Hire, train, and supervise student workers to assist faculty with teaching, research, and department tasks

• Coordinate campus visits for speakers including itineraries, travel, housing, etc.

• Assist students with questions and problems.

• Order and maintain office equipment, supplies, and furniture; maintain department displays, bulletin boards, lobby areas and workroom.

• Monitor and reconcile departmental/program budgets, including Carleton charge card statements and receipts.

• Assist faculty in preparation of course materials, including copying and scanning of course syllabi, handouts, and tests.

• Assist in recruitment activities, including placing ads, maintaining candidate files, arranging candidate visits including itineraries, lodging and publicity.

• Prepare, edit, and submit annual course schedule and catalog copy.

• Maintain departmental/program website, ensuring information is available regarding the curriculum, departmental guidelines, major requirements, career/internship opportunities, off-campus programs, guide for new students, etc.

• Post publicity on the Carleton Events Calendar; submit information to College Communications on lectures and visitors' talks.

• Assist in orienting new faculty and staff members to the department and the College. Arrange for office keys and supplies; coordinate required ITS and Telecommunications needs.

• Coordinate the comps process, including receiving papers, scheduling exams/comps talks, coordinate with print services with the preparation of posters.

• Assist in department/program review process including arrangements for outside reviewers, setting up interview schedules, contacting student participants, arranging dinners and receptions, tracking expenses and reimbursements.

• Assist faculty involved in serving on College committees.

Minimum Education Required

Post-high school education

Minimum Experience Required

Five or more years of related full-time professional experience.

Shift

First (Day)

Number of Openings

1

Public Transportation Accessible

Yes

Veterans Encouraged to Apply

Yes

Physical Required

No

Drug Test Required

No

Compensation

$25.00 - $25.00 / Hourly

Postal Code

55057

Job Type

Part Time

Place of Work

On-site

Requisition ID

52333

Job Benefits

Carleton also offers a robust suite of benefits including: A generous 403(b) retirement plan with a 10% employer contribution and 2% employee contribution. Medical, dental, vision, life and disability insurance. Paid time-off, including 25 annual leave days, 8 paid holidays, and extra days at the end of the calendar year to make a continuous week off before New Year’s. Employee Assistance Program (EAP) for all employees. A dependent tuition program after six years of service.

Founded in 1866, Carleton College is a private, coeducational liberal arts college of roughly 2,000 students located in the historic river town of Northfield, Minnesota. Carleton College occupies more than 1,000 scenic acres of campus, arboretum, over 100 campus buildings, and athletic fields. Located 40 miles south of Minneapolis and St. Paul, Carleton offers access to the cultural advantages of a major metropolitan area.