Budget Analyst

Position Title: Budget Analyst                                                 Department: Business Services Supervisor: Executive Director of Business Services Term of Employment:  Annual (July 1 through June 30)           Salary Classification: Classified Exempt 11

Job Summary:  The person in this role will provide and maintain all data relative to the District's budget development process and budget maintenance to include Student Membership, Budget calculations, detailed Budget Monitoring and Analysis. The incumbent will perform simple and complex analysis using financial and other related data.  This individual will utilize the results of analysis to prepare standard and ad-hoc management reporting, develop proposed solutions to business problems, and communicate with supervision/subordinates to gather information and research issues necessary to accomplish daily tasks.

Essential Functions: Essential functions, as defined under the Americans with Disabilities Act, may include, but are not limited to, the following tasks, duties, knowledge, skills and other characteristics.  This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents in this class. 

ESSENTIAL DUTIES AND RESPONSIBILITIES  generally include the following. Other duties may be assigned:

Develop and prepare the Annual Financial Reports, School by School Reporting and District Budget. Reconcile the District's Accounting System Budget with current ADE Budget Reports. Corresponds with school sites regarding budget allocations and expenditures. Creates end of the year adjusting journal entries. Prepare various financial reports and analysis. Assist in the development of internal report templates using database management software for use by site/department personnel. Reports on quality metrics and utilizes information to analyze variances from goal. Will initiate appropriate corrective action and/or preventive action.  Prepare reports to support timely and accurate decisions about process improvement Maintains knowledge of the Arizona Uniform System of Financial Records, state and relevant Generally Accepted Accounting Principles. Prepare monthly board reports, and transmit correspondence, reports, and spreadsheets to Federal, State, and County agencies. Manage business aspect of School ERP software- and provides user support, including new user setup and workflow changes, preparing training guides for end-users and liaison between schools/departments and Tyler Technologies Assist with management of School Facilities Board projects/grants to include reimbursement request, change orders and analysis of expenditures, ensuring funds are spent within performance period and timely closing out grants. Manage College Credit by Exam and Dual Enrollment Funds to include budget allocations and year-end stipend analysis Back up for business process of payroll processing (creating vouchers, uploading file to bank, wire transfers, TSA, AZ New Hire reporting Assist in special projects as assigned. Performs other duties as assigned or required. KNOWLEDGE AND SKILLS:

Knowledge of various Budgeting Techniques such as, Performance Based budgeting, Incremental budgeting, Multi-year budgeting, and Zero-Based budgeting. Knowledge of applicable Federal, state, county and city statutes, rules, policies and procedures. Knowledge of applicable Peoria UnifiedSchool District and departmental policies and procedures. Proficiency in the use of computerized accounting systems and Microsoft Office software applications. Experience with School ERP enterprise financial software required. Excellent organizational skills, strong analytical and problem-solving/research skills, and effective communication skills. Skill in establishing and maintaining effective working relations with co-workers, vendors, students, parents, the general public and others having business with the school district. MINIMUM QUALIFICATIONS:  A high school diploma or GED (Bachelor's degree in Business Administration or a related field preferred) AND 3 years budget development/analysis experience, OR any equivalent combination of experience and education from which comparable knowledge, skills and abilities have been achieved.

OTHER REQUIREMENTS:    

Must hold or obtain an IVP fingerprint clearance card. Must be able to pass a background clearance check. Must be able to obtain and maintain an Arizona driver's license. May be required to lift and carry heavy, bulky supplies and materials weighing up to 20 pounds. May be required to work outside normal working hours. May be required to travel to perform work functions.