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At a glance
Job overview
CSEA is hiring a Senior Audit Clerk. The Senior Audit Clerk performs financial duties related to processing and paying for goods and services under the direct supervision of the Assistant Director of Finance or the Assistant Director of Finance, Purchasing and Production Services. This role involves reviewing invoices, preparing them for payment, and ensuring adherence to CSEA reimbursement policies.
Key focus areas include Prepare invoices of CSEA suppliers and travel vouchers for payment, Review invoices for accuracy and verify service performed, and Review underlying purchase order documentation.
Successful candidates bring High School Graduation, 2+ Years Bookkeeping, and Test Completion. Preferred (not required): Accounting Software.
Skills & qualifications
Skills
Qualifications
Full job description
Senior Audit Clerk
STARTING AT $49,714, PURSUANT TO THE RULES OF THE COLLECTIVEBARGAINING AGREEMENT
JOB SUMMARY:Under the direct supervision of the Assistant Director of Finance or the Assistant Director of Finance,Purchasing and Production Services, the Senior Audit Clerk performs financial duties relating to theprocessing and payment of goods and services.
ESSENTIAL FUNCTIONS:Prepares invoices of CSEA suppliers and travel vouchers of the Officers, Board, Members and Staff forpayment; reviews for accuracy; verifies the service performed and reviews underlying purchase orderdocumentation; determines adherence to CSEA reimbursement policies; performs necessary follow-upto prepare invoices for payment and prepare invoices/travel vouchers for data entry on a timely basis,processes purchase orders, places orders for the more routine purchases and meets with suppliers.1. Reviews invoices and prepares them for payment. Determines the correct account coding forthe invoices without a PO as well as payment terms. For invoices linked to a PO, comparesinvoice to purchase order specifications and reviews the distribution account chosen byPurchasing and prepares the invoice for the PO match. Works closely with Purchasing toresolve any issues concerning the PO match.2. Maintains the supplier master file which requires knowledge of CSEA’s supplier recordconventions.3. Prepares paperwork on stop payments, and places the stop with the bank.4. Reviews the nature of all supplier invoices to determine if the transaction requires IRS reportingand if so obtains the necessary paperwork from the supplier.5. Maintains and monitors travel expense advance system for members and staff.6. Prepares travel vouchers for payment. This requires knowledge of CSEA and NYSreimbursement policies, staff union contract travel provisions as well as IRS regulations todetermine taxability of travel expenses.7. Tracks staff mileage and assists in the administration of the Transportation Allowance program.8. Works with CSEA suppliers and places routine orders.9. Works with CSEA staff requesting goods to procure the goods with suppliers. Utilizes existingand new suppliers. Performs Internet research for requisitions.10. Creates purchase orders in the financial system based upon requisitions and suppliernegotiations.11. Manages the status of open purchase orders in the financial system ensuring open purchaseorder goods are received and follows up with CSEA staff for receiving reports. Processesreceiving reports in the accounting system.12. Assists internal auditors as necessary.13. Assists outside auditors as necessary.14. Other duties as required.
MINIMUM QUALIFICATIONS:High School graduation, preferably with concentration in business courses, plus two (2) years ofgeneral work experience involving bookkeeping or accounts payableProficiency in Excel and familiarity with accounting software desirable
OR
An acceptable combination of education, training and experience as determined by CSEAAll candidates must successfully complete a test to be administered by the Human ResourcesDepartment
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CSEA is an equal opportunity employer. Please read our EEO statement 518-257-1494 [email protected] ( [email protected])
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