Administrative Assistant - Executive Support (on-site)
Fortra LLC. ( HelpSystems LLC )
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At a glance
Job overview
Fortra LLC. ( HelpSystems LLC ) is hiring an Administrative Assistant - Executive Support (on-site). Fortra is seeking a reliable and detail‑oriented Administrative Assistant to support its executive team at the Eden Prairie headquarters. The role involves coordinating travel, preparing itineraries and meeting documents, filing expense reports, managing document workflows, and assisting with special events, requiring strong organizational, time‑management and communication skills.
Key focus areas include Coordinate administrative tasks and workflow within the office, Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries, and Prepare, review, and submit detailed expense reports for executive leadership team members.
Important skills include Microsoft Outlook, Excel, Microsoft Word, PowerPoint, Travel Booking Platform, and Notary.
Skills & qualifications
Skills
Qualifications
Benefits
Full job description
Job Duties
Whether you're an experienced professional or just getting started, your contributions matter at Fortra. If you're passionate about tackling meaningful challenges alongside talented team members committed to helping each other succeed, all while having lots of fun, we want to hear from you. We offer competitive benefits and salaries, personal and professional development opportunities, flexibility, and much more!
We are seeking a reliable and detail-oriented Administrative Assistant to sit in our Eden Prairie, MN headquarters to support our executive team with a range of administrative tasks. Core responsibilities include but are not limited to coordinating travel, preparing itineraries and meeting documents, filing expense reports, managing document workflows for signature, and supporting special events and programs. This role requires someone with strong organizational skills, excellent time management, and the ability to handle multiple tasks simultaneously with strong communication across all stakeholders.
WHAT YOU'LL DO
Coordinate administrative tasks and workflow within the office
Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries
Prepare, review, and submit detailed expense reports in a timely manner for members of the executive leadership team
Manage the Signature Requests email box; print, route, and collect wet signatures on legal and business-critical documents
Organize and maintain both electronic and paper filing systems
Perform notary duties as needed and requested
Support scheduling of meetings, appointments, and events, including coordination across multiple stakeholders and time zones
Processing and directing mail and incoming packages or deliveries
Prepare meeting materials and agendas as needed
Place orders for baby gifts, funeral arrangements, special team recognition, etc.
Be a back up to the facilities team to coordinate and manage onsite fun events, such as happy hours, holiday events, showers, retirement parties, etc
Maintain a high degree of confidentiality and professionalism at all times
Various other duties as assigned
QUALIFICATIONS
2-5 years of experience in an administrative or office support role
Proficiency with Microsoft Office (Outlook, Excel, Word, and Powerpoint)
Experience with travel booking platform and expense reporting systems
Comfortable handling sensitive legal documents and maintaining confidentiality
Strong attention to detail and a proactive, solution-oriented mindset
Excellent communication and interpersonal skills
Compensation: $22/hr - $28/hr
At Fortra, we're breaking the attack chain. Ready to join us?
At Fortra, our compensation philosophy prioritizes fair market value and internal equity, aligning with your experience and specialized skill set.
As a full-time, non-exempt employee at Fortra, you'll enjoy a comprehensive benefits package that includes:
Health, dental, and vision coverage as of hire
Immediate enrollment in 401(k), HSA, and FSA plans
Paid time off and sick leave
Tuition and personal enrichment reimbursement
At Fortra, work is only part of the story. Explore what Life at Fortra is all about, from perks that support holistic wellbeing to a culture that keeps you connected and empowered to make an impact beyond the job.
Visit our website to learn more about why employees choose to work for Fortra. Remember to connect with us on LinkedIn.
As an EEO/Affirmative Action Employer, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, veteran or disability status.
Apply here: https://www.aplitrak.com/?adid=YmJnZW5lcmljLjQ3NTM0LjEzNzk4QGhlbHBzeXN0ZW1zY29tcC5hcGxpdHJhay5jb20
Minimum Education Required
Not Specified
Minimum Experience Required
Not Specified
Shift
First (Day)
Number of Openings
1
Compensation
$22.00 - $28.00 / Hourly
Postal Code
55344
Job Type
Full Time
Place of Work
On-site
Requisition ID
52741
Job Benefits
See job description
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