Records Assistant
Idaho Division of Human Resources
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At a glance
Job overview
Idaho Division of Human Resources is hiring a Records Assistant. The State of Idaho is seeking a detail‑oriented Part‑Time Records Assistant to join the Idaho Transportation Department team. The role involves reviewing project records for state and federal compliance, handling confidential and historical documents, and collaborating with district inspectors and project managers to ensure accurate closeout and preservation of records.
Key focus areas include Review completed project records for state and federal compliance, Collaborate with district records inspector to review projects, and Review material and financial records of each project.
Preferred (not required): Organizational Skills, Attention To Detail, Work Independently, and Manage Multiple Tasks.
Skills & qualifications
Skills
Full job description
State of IdahoIdaho Transportation Department
NOTICE: Applications will be accepted through 11:59 PM MST on the posting end date.
STATE OF IDAHO EMPLOYEES: If you are a current or temporary State of Idaho employee you MUST apply through Luma Opportunities. Applying through the State of Idaho’s external career website will cause duplicate profiles and will slow the processing of your application for a new position.
We are seeking a detail-oriented Part-Time Records Assistant to join our team. This non-benefited position is scheduled to work 20–40 hours per week and offers an excellent opportunity for someone who enjoys organization, reviewing records , and determining State and Federal compliance.
Position Summary
The Records Assistant will be responsible for reviewing completed projects to ensure they meet state and federal requirements. This position will work closely with the District Records Inspector to review project records and assess compliance. The ideal candidate is highly organized, detail-oriented, and able to handle confidential and historical records with care.
Essential Duties and Responsibilities
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Review completed project records for state and federal compliance.
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Collaborate with district records inspector to review projects.
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Review material and financial records of each project.
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Work with project managers to close out projects and obtain information needed for closeout.
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Follow established document handling procedures to preserve historical and confidential records.
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Maintain accuracy and confidentiality while working with sensitive information.
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Perform other related duties as assigned.
Preferred Qualifications
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Strong organizational skills and exceptional attention to detail.
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Ability to work independently and manage multiple tasks.
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Basic computer skills and experience with records management or filing systems preferred.
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Experience handling archival, historical, or confidential records is a plus.
Schedule
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Part-time, 20–40 hours per week
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Non-benefited position
If you are organized, dependable, and enjoy working with historical records and information management, we encourage you to apply.
To learn more about the department, please visit the ITD website (https://itd.idaho.gov/) . Make a difference in your community and in the lives of the citizens of Idaho! Contact an ITD Recruiter at: [email protected] or call 208-334-8664. The Idaho Transportation Department does not sponsor work visas.
EEO/ADA/Veteran:
The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.
The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email [email protected] .
Preference may be given to veterans who qualify under state and federal laws and regulations.
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