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Department Coordinator

WMCHealth

Hawthorne, NYFull-time$31.68–39.83/hrTracked 1mo agoSeen in employer's feed 5 days ago
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At a glance

Compensation
$31.68–39.83/hr
Location
Hawthorne, NY
Schedule
Full-time
Work Authorization
Not specified

Requirements

Credentials this posting asks for.

Associate's degree

Job overview

WMCHealth is hiring a Department Coordinator. The Department Coordinator supports the leadership team of the department and division with academic and administrative needs. This role assists physicians and the clerical team with program needs and coordinates daily activities for the Department of Medicine, Division of Hematology/Oncology.

Key focus areas include Schedule meetings and coordinate schedules to book conference rooms, Set up teleconferences and prepare materials and binders, and Keep up with ordering supplies for administrative office and leadership team.

Successful candidates bring 1-2 Years Administration Experience and Associate’s Degree. Important skills include Communication and Computer Skills.

Skills & qualifications

RequiredNice to have

Skills

CommunicationComputer Skills

Qualifications

1-2 Years in AdministrationAssociate's DegreeBS/BA

Benefits

Medical Insurance
Dental Insurance
Paid Time Off
Tuition Assistance

Full job description

Department Coordinator

Company: NorthEast Provider Solutions Inc.

City/State: Hawthorne, NY

Category: Clerical/Administrative Support

Department: Hematology/Oncology

Union: No

Position: Full Time

Hours: M - F 9-5

Shift: Day

Req #: 49193

Posted Date: Jul 21, 2026

Hiring Range: $31.68-$39.83

Apply Now

External Applicant link (https://pm.healthcaresource.com/cs/wmc1/#/preApply/33604) Internal Applicant link

Job Details:

Job Summary:

The Department Coordinator will support the department and division's leadership team with academic and administrative needs to assist the physicians and clerical team with program needs. The Department Coordinator will also coordinate the daily activities for the Department of Medicine, Division of Hematology/Oncology.

Responsibilities:

  • Scheduling meetings and coordinating with schedules to book conference rooms, setting up teleconferences and preparation of materials and binders.

  • Keeping up with ordering of supplies for administrative office and leadership team.

  • Coordination of the daily activities for the Department of Medicine, Division of Hematology/Oncology.

  • Work with the Residency and Fellowship Coordinator(s) to provide ad hoc support.

  • Assist with the recruitment efforts of the department including interview arrangement, credentialing and onboarding.

  • Daily Check in with Residency and Fellowship Coordinator(s) (upcoming meetings, issues etc.), where appropriate and requested

  • Daily census capture and sharing through EMR review, data review and collaboration with physician and administrative leadership

  • Keep active record of physician and APP state license, DEA, NIHSS, etc. is up to date.

  • Save CME credits in an electronic forum – accessed through EEDs/AAN/AHA (or appropriate databases).

  • Order office supplies through an online venue, like Staples.

  • Assist with IT equipment procurement, other procurement and supply ordering needs.

  • Assistant to the Division/Section Chief of Hematology/Oncology, departmental and divisional physician section chiefs or other key stakeholder (as assigned) and administrative leadership

  • Keep all calendars, passwords and memberships up to date for assigned physicians and staff.

  • Schedule/Coordinate meeting conferences and provide A/V support for virtual meetings and conferences (at Skyline, NYMC Campus, Bradhurst and WMC Campus).

  • Facilitate catering requests as requested and approved

  • Facilitate reimbursement requested captures for licenses, conferences, memberships etc.: “Travel and Expense Reimbursement Form” needs to be filled out and sent to the manager.

  • Manage and maintain WMC travel expenses

  • Work on the coverage (Inpatient, Consult, and Outpatient) schedule with physician leads and/or designee along with an administrative team.

  • Monthly meeting assistance for scheduling and meeting minutesnot captured.

  • Other duties as assigned

Qualifications/Requirements:

Experience:

1-2 years in administration, required.

Education:

Associate’s degree, required. BS/ BA, preferred.

Licenses / Certifications:

N/A

Other:

Special Requirements: good communication and computer skills

About Us:

NorthEast Provider Solutions Inc.

Benefits:

We offer a comprehensive compensation and benefits package that includes:

  • Health Insurance

  • Dental

  • Vision

  • Retirement Savings Plan

  • Flexible Savings Account

  • Paid Time Off

  • Holidays

  • Tuition Reimbursement

Apply Now

External Applicant link (https://pm.healthcaresource.com/cs/wmc1/#/preApply/33604) Internal Applicant link

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