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Executive Assistant

Agomab

Flanders, BelgiumHybridJobNo compensation foundPosted 3w agoVerified open 1w ago
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At a glance

Compensation
No compensation found
Location
Flanders, BelgiumHybrid
Work Authorization
Not specified

Requirements

Credentials this posting asks for.

Bachelor's degree

Job overview

Agomab is hiring an Executive Assistant. The company seeks an experienced Executive Assistant to support the Executive Committee and Senior Leadership Team, collaborating with the current assistant to provide proactive administrative and organizational support in a fast‑paced, dynamic environment.

Key focus areas include Plan and manage agendas for Executive Committee and Senior Leadership Team, Schedule internal and external meetings across multiple stakeholders and time zones, and Organize travel arrangements and logistics.

Important skills include General Administrative Support, Organizational Skills, Time Management, Problem Solving, Microsoft Office, and Dutch Language. Preferred (not required): SAP.

Skills & qualifications

RequiredNice to have

Skills

General Administrative SupportOrganizational SkillsTime ManagementProblem SolvingMicrosoft OfficeDutch LanguageEnglish LanguagePlanning and Agenda ManagementProactive SupportService-Oriented SupportScheduling MeetingsOrganize Travel ArrangementsForward PlanningCoordinate LogisticsTrack Action ItemsImprove Administrative ProcessesIdentify Opportunities for EfficiencyDutchEnglishTime-Management SkillsPrioritize Multiple TasksCommunicationProactive MindsetSolution-Oriented MindsetAttention to DetailDiscretionMicrosoft WordExcelPowerPointMicrosoft OutlookMicrosoft TeamsSAP

Qualifications

Bachelor's Degree10+ Years Experience in Similar RoleFlexibility to Work Outside Office Hours

Full job description

Department: Operations

Location: Agomab Antwerp

Description

As we continue to grow, we are looking for an experienced Executive Assistant to join our team for 4 days/week (80%). In this role, you will support members of the Executive Committee to ensure seamless day-to-day operations. You will collaborate closely with the current Executive Assistant to provide outstanding administrative and organizational support in a fast-paced, dynamic environment.

Key Responsibilities

  • Planning and agenda management for members of the Executive Committee and Senior Leadership Team.
  • Provide proactive and service-oriented support including:
  • Schedule internal and external meetings across multiple stakeholders and time zones;
  • Organize travel arrangements and logistics;
  • Forward planning for scientific conferences, KOL meetings and events;
  • Coordinate logistics for meetings, conferences and events;
  • Track action items and follow up to ensure timely completion;
  • Continuously improve administrative processes and identify opportunities for greater efficiency.
  • Work in close cooperation with the current Executive Assistant and the Office Assistant
  • Act as back-up for the current Executive Assistant and the Office Assistant

Skills, Knowledge and Expertise

  • Bachelors degree;
  • 10+ years of experience in a similar role;
  • Excellent understanding of Dutch and English, oral and written;
  • Flexibility to work outside office hours if needed;
  • Exceptional organizational and time-management skills;
  • Ability to prioritize multiple tasks in a fast-moving environment;
  • Strong written and verbal communication skills;
  • A proactive, solution-oriented mindset with great attention to detail;
  • High level of discretion when handling confidential information;
  • Proficient in the use of Microsoft Office: Word, Excel, PowerPoint, Outlook, Teams;
  • Knowledge of SAP is a plus.

Benefits

  • The opportunity to support the development of pioneering science in a young biotech company
  • Challenging and innovative work environment as part of a driven team
  • Based in Berchem with remote working options that can be tailored for you
  • Competitive salary and benefits
  • An agile and fast paced environment

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