Logistics & Asset Manager

Logistics & Asset Manager

Location: Herndon, VA (Hybrid)

Clearance: None

Travel: 50% CONUS

About the Opportunity

Stillwater Human Capital is seeking an experienced Logistics & Asset Manager to support a federal customer by overseeing the end-to-end logistics, inventory management, and lifecycle management of recruiting event assets supporting a nationwide recruiting program.

This position is responsible for ensuring recruiting materials, event kits, booth equipment, promotional items, signage, and branded assets are available, serviceable, and delivered to event locations on time and within budget. The Logistics & Asset Manager leads inventory accountability, shipping and receiving operations, warehousing, vendor coordination, replenishment planning, and asset tracking while maintaining visibility into all assets throughout their lifecycle.

The ideal candidate is an organized logistics professional with experience managing inventory, coordinating nationwide shipments, optimizing supply chain operations, and implementing efficient asset management processes in a fast-paced operational environment.

---

Key Responsibilities

Logistics & Supply Chain Management

• Manage the end-to-end logistics process supporting recruiting and outreach events nationwide.

• Coordinate inbound and outbound shipments for event materials, displays, booth equipment, and promotional assets.

• Identify cost-effective shipping methods while ensuring reliable, on-time delivery.

• Track shipments and proactively resolve shipping delays, damaged materials, or delivery issues.

• Coordinate return shipping and inventory recovery following event completion.

• Develop logistics plans supporting multiple concurrent events.

• Maintain contingency plans for shipment delays, schedule changes, and emergency logistics requirements.

• Coordinate movement of displays, equipment, and event kits between storage facilities and event locations.

• Maintain chain-of-custody documentation when required.

---

Asset & Inventory Management

• Maintain a centralized inventory management system for recruiting materials, event equipment, promotional items, and reusable assets.

• Track inventory levels and asset locations using inventory management tools and QR code tracking systems.

• Maintain accountability for all event assets through check-in/check-out procedures.

• Monitor asset condition and coordinate repair or replacement of damaged equipment.

• Establish replenishment triggers and reorder points for consumable inventory.

• Track the lifecycle of promotional items, displays, and durable event equipment.

• Coordinate event kit configuration management to ensure standardized deployment.

• Maintain storage locations and warehouse inventory organization.

• Conduct routine inventory audits to ensure inventory accuracy and accountability.

---

Vendor & Operations Coordination

• Coordinate with shipping vendors, storage providers, production partners, and internal stakeholders.

• Manage production and replenishment of branded recruiting materials and promotional items.

• Ensure all booth materials, signage, literature, and promotional items comply with established branding standards.

• Maintain version control of recruiting collateral and event materials.

• Support event planning teams by ensuring logistics requirements are completed on schedule.

• Coordinate closely with Event Planning, Regional Event Coordinators, and Program Management to support operational readiness.

---

Reporting & Documentation

• Develop and maintain the Asset Management Plan.

• Produce monthly Master Asset Inventory Reports.

• Prepare Shipping Status Reports, Logistics Plans, Inventory Control Reports, and Asset Tracking Reports.

• Document asset loss, damage, and inventory discrepancies while identifying root causes and recommending corrective actions.

• Conduct annual asset assessments and lifecycle reviews.

• Analyze logistics performance and recommend process improvements to increase efficiency, reduce costs, and improve operational effectiveness.

---

Required Qualifications

• Bachelor's degree in Supply Chain Management, Logistics, Business Administration, Operations Management, or a related discipline; equivalent professional experience may be substituted.

• Minimum of 5 years of experience in logistics, supply chain management, warehouse operations, inventory management, or asset management.

• Experience coordinating nationwide shipping, receiving, and inventory operations.

• Experience managing physical inventory, warehousing, and asset accountability.

• Strong knowledge of inventory control principles, logistics operations, and supply chain best practices.

• Excellent organizational, analytical, and problem-solving skills.

• Experience utilizing inventory management systems, shipping platforms, or asset tracking software.

• Advanced proficiency with Microsoft Office Suite, particularly Excel.

• Ability to travel domestically up to 50% in support of nationwide recruiting events, logistics operations, and inventory activities.

---

Preferred Qualifications

• Experience supporting federal government programs or nationwide field operations.

• Experience managing event logistics, conference materials, mobile operational assets, or field support equipment.

• Familiarity with QR code or barcode inventory tracking systems.

• Experience with Warehouse Management Systems (WMS), ERP platforms, or inventory management software.

• APICS, Certified Supply Chain Professional (CSCP), Certified in Logistics, Transportation and Distribution (CLTD), or similar certification preferred.

---

Core Competencies

• Supply Chain Management

• Logistics Coordination

• Asset Management

• Inventory Control

• Warehouse Operations

• Shipping & Receiving

• Vendor Management

• Cost Management

• Process Improvement

• Operational Planning

• Reporting & Analytics

• Communication & Collaboration

---

Working Conditions

• Work is performed in both professional office and warehouse/storage environments, with frequent travel to event locations, storage facilities, vendor sites, and customer locations.

• Domestic travel up to 50% is required to support logistics operations, inventory audits, customer meetings, event readiness activities, and onsite event support.

• Position requires regular lifting, moving, organizing, and transporting recruiting materials, event kits, displays, and equipment weighing up to 50 pounds.

• Regular use of inventory management systems, shipping software, barcode or QR code scanners, and standard office equipment.

• Occasional evening or weekend work may be required to support shipping deadlines, inventory activities, or event schedules.

• Must be able to obtain and maintain any customer-required credentials, facility access, or security requirements necessary to perform assigned duties.

Salary Range: $80,000 - $95,000

The above salary range represents a general guideline. Stillwater considers a number of factors when determining base salary offers, such as the scope and responsibilities of the position and the candidate's experience, education, skills, and current market conditions.

Depending on the position, employees may be eligible for overtime and/or discretionary bonuses in addition to base pay.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, veteran status, or any other protected class. If you need assistance with the application process due to a disability, please contact us at 571-543-0171

Stillwater is an Equal Opportunity Employer

Stillwater Human Capital is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, veteran status or any other protected class. If you’d like to view a copy of the company’s Affirmative Action policy statement, please contact the Human Resources Department.

If you require assistance with the application process due to a disability, please contact us at (571)-543-0171.

Equal Employment Opportunity Posters.