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Facilities Admin Officer

Ninja Van

Calamba, Calabarzon, PhilippinesJobNo compensation foundPosted 1w agoVerified open 4 days ago
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At a glance

Compensation
No compensation found
Location
Calamba, Calabarzon, Philippines
Work Authorization
Not specified

Requirements

Credentials this posting asks for.

Bachelor's degree

Job overview

Ninja Van is hiring a Facilities Admin Officer. The Facilities Admin Officer leads and supports the Facilities Admin team, ensuring smooth operations, regulatory compliance, and timely completion of key deliverables across all facilities.

Key focus areas include Supervise and guide Facilities Admin Officers in sourcing, lease management, and compliance, Ensure all facilities meet government requirements and company standards, and Monitor facility operations, maintenance, and asset inventory.

Important skills include Lease Management, Compliance, Facility Operations, Asset Inventory, Reporting, and Budgeting.

Skills & qualifications

RequiredNice to have

Skills

Lease ManagementComplianceFacility OperationsAsset InventoryReportingBudgetingProcurementProcess Business and Lease PermitLeadershipCommunicationOrganizational Skills

Qualifications

Bachelor's Degree (Any 4-Year Course)3–4 Years Experience in Admin, Facilities, or ProcurementKnowledge of Local Government RegulationsWilling to Be Based in Calamba, Laguna

Full job description

We are looking for a Facilities Admin Officer to lead and support our Facilities Admin team. This role ensures smooth operations across all facilities, compliance with regulations, and timely completion of key deliverables.

Key Responsibilities:

  • Supervise and guide Facilities Admin Officers in sourcing, lease management, and compliance

  • Ensure all facilities meet government requirements and company standards

  • Monitor facility operations, maintenance, and asset inventory

  • Review reports, expenses, and negotiations before final approval

  • Provide training and support to team members

  • Track team performance and ensure KPIs are met

  • Conduct regular site visits to ensure accuracy of reports and operations

  • Submit weekly and monthly reports to the Facilities Admin Head

  • Must know how to process business and lease permit.

Key Accountabilities:

  • Ensure timely business registration and permits for all facilities

  • Oversee facility sourcing and setup aligned with company standards

  • Ensure accurate and timely submission of reports for budgeting and operations

Qualifications:

  • Bachelor’s Degree (any 4-year course)

  • 3–4 years experience in Admin, Facilities, or Procurement

  • Knowledge of local government regulations (logistics industry is a plus)

  • Strong leadership, communication, and organizational skills

  • Willling to be based in Calamba, Laguna.

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