Quality Records & Documentation Specialist – Vaccines

Location: Pearl River, NY

Employment Type: Full-Time

Department: Vaccines Quality Records & Training Compliance

Role Summary

We are seeking a detail-oriented Quality Records & Documentation Specialist to join our team in Pearl River, NY . In this role, you will support the administration of the Vaccines Quality Records & Training Compliance group, ensuring all physical and digital records strictly adhere to enterprise policies, retention schedules, and regulatory standards.

You will play a critical role in maintaining an inspection-ready environment, managing day-to-day Records Room logistics, and providing collaborative documentation support to our internal scientific community and external partners.

Key Responsibilities

• Records Room Operations: Oversee day-to-day operations of the Vaccines Records Room, including the archiving, retrieval, scanning, and tracking of critical and non-critical physical record requests.

• Inventory & Logistics: Maintain an organized, orderly, and inspection-ready state for all long-term inventory. Coordinate the tracking and shipping of records to/from off-site storage vendors and external partners.

• Compliance & Policy Support: Support the administration of quality records and retention schedules in compliance with local/enterprise policies, quality standards, and departmental procedures.

• Scientific Community Support: Serve as a dedicated documentation point-of-contact for the Vaccines scientific team, assisting with inquiries and documentation requests.

• Cross-Functional Collaboration: Partner effectively with external entities, including contract labs, external records storage vendors, and enterprise groups outside of Vaccines.

Qualifications & Requirements

Education & Experience

• Required: High School Diploma or Associate’s Degree.

• Required: Previous experience working within a regulated environment (e.g., cGMP, ISO, or related standards).

• Preferred: Bachelor’s Degree in Life Sciences, Technology, or a related field.

• Preferred: Previous professional experience within the pharmaceutical industry.

Technical & Skills Requirements

• Required: Strong verbal and written communication skills with high attention to detail.

• Required: Physical capability to perform moderate lifting (documents/boxes), sitting, standing, and walking as needed in a warehouse or records room environment.

• Preferred: Hands-on experience with records and documentation management systems.

• Preferred: Proficiency with Microsoft Office 365 / Office Suite and Adobe Acrobat Professional.

Pay Details: $20.00 to $25.61 per hour

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act

• Los Angeles City Fair Chance Ordinance

• Los Angeles County Fair Chance Ordinance for Employers

• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.