Administrative Assistant - Shelbyville
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At a glance
Job overview
Seven Counties is hiring an Administrative Assistant - Shelbyville. The Administrative Assistant performs front-desk and reception functions, including greeting clients, answering phones, and managing appointments. This role involves entering client data into electronic systems, providing HIM support, and maintaining various records. The assistant also handles administrative tasks such as typing, data entry, generating requisitions, and taking meeting minutes. Additional duties include participating in daily deposit reconciliation and monitoring office supplies.
Key focus areas include Perform front-desk and reception functions, including greeting clients and visitors, Answer multi-line switchboard, forwarding calls or taking messages, and Check in clients, verifying demographic information and collecting payments.
Successful candidates bring High School Diploma and Office Administrative Experience. Important skills include Meeting And Greeting Clients And Visitors, Answering Multi-Line Switchboard, Forwarding Calls To Voice Mail, Taking And Delivering Messages, Checking In Clients, and Verifying Demographic Information. Preferred (not required): HIM Related Support, Liaison With SCS's Properties Department, Submitting Work Orders, and Communicating With Properties Staff.
Skills & qualifications
Skills
Qualifications
Full job description
Experience Required
4 - 20 years
Minimum Education Required
High School Diploma/G.E.D.
Compensation
$7.25 / hourly
Hours Per Week
40
Number Of Positions
1
Work Schedule and Shift Requirements
First (Day)
Job Description
Job Description:
ESSENTIAL JOB FUNCTIONS
Performssuch front-desk/reception functions as meeting and greeting clients and visitors, answering multi-line switchboard, forwarding calls to voice mail or appropriate staff member, taking and delivering messages, checking in clients (including verifying such demographic information as telephone number, mailing address, payer source; collecting payment for services; documenting payment for services; notifying clinician when client arrives); reconciling cash drawer; scheduling client appointments; copying, sorting, and delivering mail; sending and receiving/delivering faxes; meeting with client to explain and assist client in signing intake forms; and handling difficult customer service interactions, either face-to-face or by telephone.
Entersvarious client data in electronic informationsystem(e. g., client demographics), client eligibility informationandentersother program-specific data (e. g., grants) in various databases.
May provide HIM related support to the Health Information staff, as needed.
Files andmaintainsa varietyof correspondence, records, reports, and other documents, related tosite'soperations.
Performs variety of administrative functions, including typing from various sources; data entry,as requested by supervisor, generatingrequisitions for such items as business cards, training registration fees, and office furniture; and taking minutes of meetings.
Runs miscellaneousand various monthly/quarterly reports; assesses validity of reports; when reports are inaccurate, engages in problem-solving to correct inaccuracies;takes action, as needed, on results of reports; as needed, coordinates work site's IT functions.
Participates in daily deposit process, including daily deposit reconciliation.
Monitors work site's inventory of office supplies and orders supplies, as needed.
Performssuch medicaltreatment-related administrativefunctions,coordinating lab appointments.
Mayfunction asliaisonwith SCS's Properties department, as needed, performing such tasks assubmittingwork orders and communicating with Properties staffregardingsite needs.
Mayfunction asInfectionPrevention Representative for site, performing such tasks as monitoring infection prevention-related supplies, attending Infection Prevention meetings, communicating infection prevention measures to staff.
EDUCATION
High School Diploma
Completion of up to18 months' business school, beyond high schoolpreferred
EXPERIENCE
Three-to-four years'experience working inan officesetting and performing various administrative tasks.
Time Type:
Full time
Seven Counties Services is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to r ace, color, national origin, gender, disability, s exual orientation, marital status, or protected veteran status.
Job Type
Full time
Benefits Offered
Not specified
Veteran Preference
No
Place of Work
On-site
Requisition ID
JR-012101
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