Project Coordinator- Time Entry & Workforce
Most applications go out cold — see where you stand first. No sign-up to start.
Don't just apply. Show up ready.
Olive works from this exact posting — no sign-up to start.
At a glance
Job overview
Insight Global is hiring a Project Coordinator- Time Entry & Workforce. The Project Coordinator – Time Entry & Workforce Administration ensures accurate and timely time and expense reporting for contingent workforce personnel. This role coordinates between consultants, leadership, client stakeholders, payroll, and billing teams to ensure correct submission and approval of hours and expenses. The coordinator monitors compliance, resolves submission issues, identifies discrepancies, and maintains visibility into workforce timekeeping performance.
Key focus areas include Monitor weekly time entry activity for all assigned consultants, Conduct proactive outreach to consultants with missing, incomplete, or incorrect submissions, and Maintain near real-time visibility into workforce compliance status.
Successful candidates bring 2-5 Years Workforce Administration. Important skills include Attention To Detail, Organizational Skills, Communication, eRecruit, Vendor Management Systems (VMS), and Managed Service Provider (MSP) Programs. Preferred (not required): Professional Services Workforce Administration.
Skills & qualifications
Skills
Qualifications
Full job description
Job Description
Position Summary
The Project Coordinator – Time Entry & Workforce Administration serves as a critical administrative resource responsible for ensuring accurate and timely time and expense reporting for all contingent workforce personnel supporting the program.
This role acts as the primary coordination point between consultants, Insight Global leadership, client stakeholders, payroll support teams, and billing teams to ensure consultant hours and expenses are submitted correctly within eRecruit and approved in accordance with program requirements.
The position plays a vital role in the overall success of the engagement by ensuring:
1. Consultants are paid accurately and on time.
2. Client billing activities are supported by complete, accurate, and approved time and expense data.
This individual will proactively monitor compliance, follow up with consultants and managers, resolve submission issues, identify reporting discrepancies, and maintain visibility into workforce timekeeping performance across the program.
Time Entry Management & Compliance
Monitor weekly time entry activity for all assigned consultants.
Ensure workforce personnel:
Submit time accurately
Submit time by required deadlines
Use the correct billing codes
Allocate hours appropriately
Follow client-specific reporting requirements
Conduct proactive outreach to consultants with missing, incomplete, or incorrect submissions.
Maintain near real-time visibility into workforce compliance status.
Expense Submission Coordination
Support consultants with expense reporting processes and requirements.
Ensure:
Expenses are submitted accurately
Required documentation is attached
Policy requirements are followed
Client billing requirements are met
Coordinate resolution of rejected or incomplete expense reports.
Track outstanding expense submissions and follow through to completion.
Payroll Readiness Support
Act as a quality-control checkpoint to ensure submitted time is eligible for payroll processing.
Review and validate:
Missing timecards
Duplicate entries
Incorrect hours
Approval delays
Payroll-impacting discrepancies
Escalate critical issues before payroll deadlines to minimize consultant payment issues.
Partner with payroll teams to support timely resolution of workforce concerns.
Billing Readiness & Revenue Support
Support the operational billing process by ensuring all approved labor hours and expenses are accurately documented.
Verify:
Approved labor hours
Approved expenses
Proper coding structures
Client-specific billing requirements
Identify discrepancies that could impact invoicing accuracy or revenue recognition.
Provide reporting and status updates to project leadership regarding billing readiness.
Consultant Support & Communication
Serve as a primary administrative contact for consultants regarding:
Time entry procedures
Expense submission requirements
Approval workflows
Payroll coordination questions
Provide timely responses and issue resolution support.
Develop positive working relationships with consultants while maintaining compliance expectations.
Compliance Tracking & Reporting
Maintain reporting dashboards and trackers for:
Timecard compliance
Expense compliance
Approval status
Consultant participation
Payroll readiness
Billing readiness
Generate recurring reports for project leadership.
Identify trends and recurring issues that require process improvement.
Escalation Management
Monitor high-priority exceptions including:
Missing submissions
Delinquent approvals
Repeated compliance issues
Payroll-impacting discrepancies
Billing-impacting discrepancies
Escalate issues through established governance channels.
Ensure issues remain visible through to resolution.
Documentation & Process Administration
Maintain accurate records related to:
Consultant onboarding
Time reporting compliance
Expense reporting compliance
Approval tracking
Workforce administrative processes
Support continuous improvement of timekeeping and workforce administration procedures.
Assist with creation and maintenance of process documentation, job aids, and workforce communications.
Key Performance Indicators (KPIs)
The Project Coordinator – Time Entry & Workforce Administration will be measured against:
Timecard submission compliance rate
Timecard approval compliance rate
Expense submission compliance rate
Payroll issue reduction
Billing exception reduction
Average issue resolution time
Consultant response time
Administrative accuracy
Percentage of workforce paid correctly and on time
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to [email protected] learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.
Skills and Requirements
Required Qualifications
2–5 years of experience in workforce administration, payroll coordination, project coordination, staffing operations, or business operations support
Experience managing timekeeping or workforce administration processes
Strong attention to detail and organizational skills
Ability to manage large volumes of administrative activity simultaneously
Strong written and verbal communication skills
Ability to work effectively with global teams across multiple time zones
Experience using workforce management or timekeeping systems Preferred Qualifications
Experience with:
eRecruit
Vendor Management Systems (VMS)
Managed Service Provider (MSP) programs
Staffing industry operations
Payroll support processes
Professional services or consulting workforce administration
Advanced proficiency in:
Microsoft Excel
Microsoft Teams
SharePoint
Power BI reporting environments
You've read the whole posting — now see how you match it.