Accounting and Administrative Coordinator

Description We are looking for an organized Accounting and Administrative Coordinator to support day-to-day financial, human resources, and office operations in Cypress, California. This position is ideal for someone who can balance detailed accounting work with administrative coordination while maintaining accuracy, responsiveness, and strong internal support. The role contributes across accounts payable, receivables, reporting, employee documentation, and general office needs to help keep business functions running smoothly.

Responsibilities:

• Manage invoice entry, payment processing, and supporting documentation to ensure timely and accurate accounts payable activities.

• Assist with receivables tasks such as posting customer payments, applying cash, and maintaining current account records.

• Enter and update financial and operational data in the business system while helping preserve reliable records for reporting and month-end activities.

• Coordinate order-related administrative tasks and maintain documentation that supports accounting accuracy and operational follow-through.

• Provide support for monthly close procedures, reconciliations, inventory-related recordkeeping, and periodic count activities as needed.

• Help administer human resources processes by preparing onboarding paperwork, assisting with benefits documentation, and coordinating interview logistics and employee communications.

• Support office operations by working with vendors, arranging maintenance or equipment service, and assisting with workplace and event coordination.

• Contribute to process documentation, cross-training efforts, and internal control practices that strengthen continuity and compliance across accounting and administrative functions. Requirements • Associate's or Bachelor's degree in Accounting, Business Administration, Finance, or a related discipline is preferred.

• 2–4 years of experience in accounting and administrative support roles.

• Hands-on experience with accounts payable is required; exposure to accounts receivable functions is strongly preferred.

• Working knowledge of core accounting principles and accurate financial recordkeeping.

• Proficiency with ERP or business systems, with experience in Microsoft Dynamics 365 Business Central preferred.

• Advanced Microsoft Excel skills, including formulas, lookup functions, and PivotTables.

• Ability to manage multiple priorities across accounting, HR support, and office administration while maintaining attention to detail.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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