Accounts Payable Specialist

Accounts Payable Specialist

Edwardsville, IL

Job Description

The Accounts Payable Specialist supports the accounts payable function by maintaining accurate vendor records, resolving invoice-related issues, and providing clerical accounting support. This role plays a key part in ensuring smooth AP operations and contributes to system implementation and data cleanup initiatives within a large, growth-oriented organization.

Responsibilities

• Review and manage accounts payable exception and error queues, researching and resolving invoice-related issues in a timely and accurate manner.

• Update and maintain vendor master data records within company systems to ensure completeness, accuracy, and consistency.

• Gather, review, and validate vendor documentation, including W-9 forms and related setup information, to support proper vendor onboarding.

• Utilize spreadsheets to track vendor updates, maintain records, and support data cleanup initiatives across accounts payable and vendor files.

• Research and resolve discrepancies between invoices, vendor information, and master data records to prevent payment delays and errors.

• Assist the accounts payable team with project-related tasks as new initiatives and process improvements are implemented.

• Perform data entry and clerical accounting support functions as needed to maintain up-to-date and accurate financial records.

• Communicate with internal stakeholders to obtain missing information and ensure vendor records and invoice details are complete and correct.

• Support business continuity efforts during system go-live activities and post-implementation stabilization, including SAP-related initiatives.

• Maintain a high level of attention to detail and accuracy while managing repetitive tasks and meeting productivity expectations.

Essential Skills

• At least 1 year of accounts payable experience or general accounting support experience.

• Solid understanding of accounts payable processes, including vendor maintenance and invoice workflows.

• Proficiency with Microsoft Excel, including sorting and filtering data, using basic formulas, and working with large spreadsheets.

Additional Skills & Qualifications

• Experience with accounts payable exception handling and error resolution.

• Familiarity with common AP forms and documentation required to complete vendor setup and payment processes.

• Interest in supporting or working within an SAP implementation environment.

• Ability to work effectively in a fast-paced, project-driven setting.

• Comfort working with large data sets and contributing to data cleanup and process improvement efforts.

Work Environment

This is an in-office position working Monday through Friday, typically from 7:30 a.m. to 4:00 p.m. The role operates within a large, billion-dollar organization known for a strong and collaborative culture. You will work closely with the accounts payable team and other internal stakeholders, using Microsoft Excel and company financial systems, including participation in an SAP implementation. The environment emphasizes accuracy, organization, and teamwork, with opportunities to contribute to system go-live activities and post-implementation stabilization.

Job Type & Location

This is a Contract position based out of Edwardsville, IL.

Pay and Benefits

The pay range for this position is $24.00 - $24.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Edwardsville,IL.

Application Deadline

This position is anticipated to close on Aug 24, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.