Payroll Specialist

Job Description

Our client is a mechanical contractor with nearly 4,000 field, shop, and office employees. Our four-person in-house payroll team processes weekly construction payroll for the entire workforce. We are adding a Payroll Specialist to support new-hire entry, weekly timecard processing, and employee record maintenance. This role supports multi-rate and job-costed labor, union and/or prevailing wage compliance, and close coordination with project management and accounting to ensure proper labor distribution, deductions, and reporting. This position is fully onsite at our Buda, Texas office. Overtime may be required during weekly payroll processing, project start-ups, or year-end activities.

Key Responsibilities

• Review, validate, and key weekly timecards for field crews and shop employees; follow up on missing or incorrect data.

• Enter new hires into the payroll system accurately and completely, including pay rates, deductions, direct deposit, and tax setup.

• Ensure labor is properly allocated to jobs/cost codes for job costing; coordinate corrections with project managers and accounting.

• Maintain employee pay profiles including multiple rates, union classifications, fringes, deductions, garnishments, and direct deposit.

• Respond to employee pay questions and resolve routine issues with attention to confidentiality.

• Support the payroll team during weekly payroll close, month-end, and year-end tasks as directed.

• Maintain organized records and documentation in line with retention requirements.

• Support continuous improvement of payroll processes and controls; document procedures and participate in system upgrades/testing.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to [email protected] learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

Skills and Requirements

Required Qualifications

• 2–4 years of hands-on payroll processing experience; construction or field-employee payroll a plus.

• Working knowledge of basic payroll concepts: pay rates, deductions, garnishments, taxes, and direct deposit.

• Proficiency with payroll or timekeeping software; comfortable in Excel (sorting, filters, basic lookups).

• High attention to detail and ability to meet firm weekly deadlines.

• Handles sensitive employee information with discretion. Preferred

• Experience with Viewpoint Vista or a similar construction ERP/payroll system.

• Familiarity with job costing or labor distribution.