Executive Assistant
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At a glance
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Job overview
Insight Global is hiring an Executive Assistant. Insight Global is seeking an Administrative Assistant to support a local client's engineering team. This role involves providing administrative support, coordinating projects, managing office operations, and assisting with financial and data tasks. The assistant will manage calendars, schedule meetings, coordinate travel, and prepare technical documents.
Key focus areas include Manage calendars, schedule meetings, and coordinate travel arrangements for engineering staff, Prepare, format, and proofread technical documents, reports, and presentations, and Maintain filing systems (digital and physical) for project records, contracts, and correspondence.
Successful candidates bring 3-5 Years Administrative Assistant Experience, Associates Or Bachelors Degree, and Experience Supporting Engineering Or Construction Teams. Important skills include Administrative Support, Project Management, Office Management, Financial & Data Support, Manage Calendars, and Schedule Meetings.
Skills & qualifications
Skills
Qualifications
Full job description
Job Description
Insight Global is looking for an Administrative Assistant to join a local client's engineering team. They will be responsible for administrative support, project coordination, office management, and financial & data support.
Administrative Support: Manage calendars, schedule meetings, and coordinate travel arrangements for engineering staff. Prepare, format, and proofread technical documents, reports, and presentations. Maintain filing systems (digital and physical) for project records, contracts, and correspondence.
Project Coordination: Assist with project documentation, including proposals, permits, and compliance forms. Track deadlines, deliverables, and project milestones to support timely completion. Liaise with clients, contractors, and government agencies to facilitate communication.
Office Management: Order and maintain office supplies and equipment. Support onboarding of new team members and coordinate training logistics. Ensure adherence to company policies and procedures.
Financial & Data Support: Process expense reports, invoices, and purchase orders. Assist with budget tracking and project cost documentation. Compile data for internal reporting and presentations.
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to [email protected] learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.
Skills and Requirements
3-5 years of Administrative Assistant experience
Associates or bachelors degree Experience supporting engineering or construction teams
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