Project Administrator
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At a glance
Requirements
Credentials this posting asks for.
Job overview
Geli is hiring a Project Administrator. The Project Administrator assists and supports the Project Management team with administrative functions such as document transmission, meeting minutes, document control, bid and contract coordination, monthly billings, subcontractor invoicing, employee onboarding, and other tasks assigned by the Project Manager, reporting to senior leadership.
Key focus areas include Assist in creation of subcontractor bid package and manage bid collection, Process and track submittals to owner and coordinate with subcontractors, and Process and track formal correspondence with clients and subcontractors.
Successful candidates bring BA / BS In A Related Field Of Study Or 2+ Years Of Experience, General Knowledge Of The Energy Industry, and Manage Multiple Parallel Projects. Important skills include Procore, MS Office Suite, Microsoft Word, Excel, Publisher, and PowerPoint. Preferred (not required): Problem-Solving Skills, Communications, People Skills, and Work Independently.
Skills & qualifications
Skills
Qualifications
Full job description
Project Administrator Location: Teaneck, NJ, United States Location Type: On-site Salary Range: 68640 - 80000 USD Annually
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POSITION DESCRIPTION: The Project Administrator assists & supports the Project Management team in performing administrative functions such as assisting in transmitting of documents to/from Client/Subs/Suppliers/etc, meeting minutes, general Document Controls, bid and contract document coordination, monthly billings, assisting in subcontractor & supplier billings/invoices, assisting in employee on-boarding, and other tasks as assigned by the Project Manager. They should have strong problem-solving skills, excellent communications, people skills, and be able to work independently to push tasks to completion. The Project Administrator reports to the Director of Engineering & Delivery, or another member of senior leadership as determined by the President of Q CELLS or a delegate.
Travel to project sites is not necessary.
RESPONSIBILITIES
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Assist in the creation of subcontractor bid package. Assist in the management of bid collection, RFI’s, coordination.
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Processes and tracks Submittals to owner, contact subs for items to be submitted
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Processes and tracks formal correspondence with Clients and Subcontractors
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Assist in the creation and processing of contracts and manage approval process for same
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Assist in the creation of Purchase Orders and manage approval process for same
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Process Subcontractor Monthly pay apps
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Work within and become proficient the web based project management software, Procore.
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Assist in the processing of Request for Information
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Assist Project Managers with tacking of equipment delivery
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Create job site binders for Safety, Quality and close-out documents.
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Prequalify subcontractors
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General word processing
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Coordinate with the Engineering, Procurement, and Business Development teams to maintain continued alignment with high-level company objectives and workflows. REQUIRED QUALIFICATIONS
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BA / BS in a related field of study or 2 plus years of experience.
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Experience, interest in, and general knowledge of the energy industry, especially the solar and energy storage sectors.
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Demonstrated ability to manage multiple parallel projects and prioritize competing demands.
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Proficiency in MS Office Suite including Word, Excel, Publisher and PowerPoint.
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Experience working within Procore PREFERRED QUALIFICATIONS
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Solar Industry experience (Renewable) Hanwha Q CELLS America Inc. (“HQCA”) is a Qcells company, one of the world’s largest manufacturers and providers of solar photovoltaic (PV) products and solutions. Headquartered in Irvine, California, HQCA has been rapidly expanding its business in North America through the expansion of products and solutions, including distributed energy solutions, direct-to-homeowner solar sales and financing, and EPC services. We provide an opportunity to be part of an exciting and growing world-class global business in an interesting and expanding industry of the future. PHYSICAL, MENTAL & ENVIRONMENTAL DEMANDS: To comply with the Rehabilitation Act of 1973 the essential physical, mental and environmental requirements for this job are listed below. These are requirements normally expected to perform regular job duties. Incumbent must be able to successfully perform all of the functions of the job with or without reasonable accommodation. Mobility Standing 20% of time Sitting 70% of time Walking 10% of time Strength Pulling up to 10 Pounds Pushing up to 10 Pounds Carrying up to 10 Pounds Lifting up to 10 Pounds Dexterity (F = Frequently, O = Occasionally, N = Never) Typing F Handling F Reaching F Agility (F = Frequently, O = Occasionally, N = Never) Turning F Twisting F Bending O Crouching O Balancing N Climbing N Crawling N Kneeling N The salary range is required by the California Pay Transparency Act and may differ depending on the location of those candidates hired nationwide. Actual compensation is influenced by a wide array of factors including but not limited to, skill set, education, licenses and certifications, essential job duties and requirements, and the necessary experience relative to the job’s minimum qualifications.
*This target salary range is for CA positions only and should not be interpreted as an offer of compensation.
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