Administrative Assistant
Louisville, KYFull-timePosted 3w ago
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Job overview
EMCOR Group is hiring an Administrative Assistant. The Administrative Assistant provides comprehensive administrative support to the Midwest branch, reporting to the Branch Manager. Responsibilities include handling calls, greeting guests, managing meetings, data entry, ordering supplies, and processing purchase orders while maintaining organization and customer service in a fast‑paced environment.
Key focus areas include Provide administrative support for the Branch Manager and staff, Handle all incoming calls and transfer accordingly, and Greet guests entering the front lobby.
Successful candidates bring High School Diploma Or GED, 3+ Years Administrative Experience, and Previous Experience In The Construction Industry. Important skills include Microsoft Word, PowerPoint, Excel, Data Entry, Online Research, and Call Handling. Preferred (not required): Accounts Receivable, Construction Industry Knowledge, and Construction Industry Experience.
Skills & qualifications
Skills
Qualifications
Full job description
About Us
We provide industry-leading, end-to-end fire protection, mechanical, and HVAC services. Our skilled tradespeople work in virtually every market across the nation.
S.A. Comunale has been a local industry leader for end-to-end mechanical, fire protection and HVAC services for nearly 100 years. We offer our clients significant financial strength, unmatched bonding capability, an award-winning safety program, and large-scale purchasing power. With 16 locations and over 1,450 employees, including 850 skilled tradesmen throughout Ohio, Pennsylvania, New Jersey, Kentucky, Maryland, and West Virginia, S.A. Comunale can work in virtually every market sector and facility type.
Click the link below to watch a short video about S.A. Comunale.
https://comunale.com/application/files/5717/5459/5043/Sprinkler\_Highlight\_Vide\_LoRes.mp4
Job Summary
Job Tittle: Administrative Assistant
The primary function of this role is to provide administrative support to the Midwest branch. This position reports to the Branch Manager and will require a close working relationship with the Branch Manager and all Operations staff at this branch and Corporate.
This job requires the ability and desire to work in a fast-paced multi-tasked environment with a focus on administration, organization, reporting, data management and customer service.
Essential Duties & Responsibilities
Primary duties and responsibilities include the following. Other duties may be assigned.
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Provide complete administrative support services for the Branch Manager and staff.
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Handle all incoming calls and transfer accordingly.
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Greet all guests coming into the front lobby.
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Planning and preparation for any department &/or branch meetings or branch gatherings, reservations, etc.
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Assist fabrication shop and field with any necessary administrative duties.
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Conduct calls on open receivables.
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Data entry into Excel and various documents.
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Assist with day-to-day general clerical needs, filing, FedEx shipments, etc.
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Order office supplies.
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Create/Update POs in Company Software and Update as Completed.
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Attend any necessary meetings required by Branch Manager.
Qualifications
To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
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High school diploma or GED is required.
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3+ years of administrative experience is required.
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Previous experience in the construction industry is a plus.
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Accounts Payable/Receivable Experience a plus.
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Ability to efficiently find, access, and complete online research tasks is required.
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Significant knowledge of Microsoft Office (i.e., Word, PowerPoint, and particularly Excel) applications is required.
#comunale
Equal Opportunity Employer
As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled
Affirmative Action Policy
Please review ourAffirmative Action Policy (https://emcorgroup.icims.com/icims2/servlet/icims2?module=AppInert&action=download&id=124103&hashed=-1861718606) .
Notice to Prospective Employees
Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companieslist open positions here (https://careers-emcorgroup.icims.com/) . Please check our available positions to confirm that a post or email is genuine.
EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.
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Software Powered by ICIMS (https://icims.help/candidate-faq)
Job Locations US-KY-Louisville
ID 2026-51835
Company S. A. Comunale Co., Inc.
Category Administrative Services
Position Type Full-Time
Location Type Onsite
Posted Date 4 days ago (8/14/2026 10:59 AM)
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