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Executive Administrative Assistant

Engramme

Location TBDFull-timePosted 5mo agoStill listed 2 days ago

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At a glance

Compensation
No compensation found
Location
Location TBD
Schedule
Full-time
Work Authorization
Not specified

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Job overview

Engramme is hiring an Executive Administrative Assistant. The Executive Administrative Assistant at Engramme will manage daily administrative functions, coordinate meetings and events, support project tracking, handle expense and basic accounting tasks, and maintain office supplies while liaising with vendors, clients, and investors to further the company’s mission of augmenting human memory with AI.

Key focus areas include Manage daily administrative tasks including scheduling, purchases, travel, and emails, Create and organize databases and documents, and Coordinate team meetings and events and prepare agendas.

Important skills include General Administrative Support, Time Management, Computer Multitasking, Office Management Software, Productivity Software, and Software Project Management.

Skills & qualifications

RequiredNice to have

Skills

General Administrative SupportTime ManagementComputer MultitaskingOffice Management SoftwareProductivity SoftwareSoftware Project ManagementBasic Accounting PrinciplesVendor ManagementOrganizational SkillsCommunicationAttention to DetailOffice Software ProficiencyMultitasking

Qualifications

High School DiplomaBachelor's DegreeAdministrative Assistant ExperienceStartup ExperienceAI/ML Industry FamiliarityC-Level Executive Support ExperienceBasic Accounting KnowledgeProject Management Tools Experience

Full job description

What You'll Do

  • Manage daily administrative tasks, including scheduling, purchases, travel, and emails
  • Help create and organize databases and documents
  • Coordinate team meetings and events and prepare agendas
  • Assist in project management by tracking deadlines and facilitating communication
  • Handle expense reporting, invoicing, and basic accounting tasks
  • Liaise with vendors, clients, and investors
  • Maintain office supplies and manage inventory
  • Process expenses, reimbursements, and vendor interactions
  • Contribute to the mission of augmenting human memory with AI What We're Looking For
  • Proven experience as an administrative assistant or similar role
  • Excellent organizational and time management skills
  • Strong communication and interpersonal abilities
  • Solid written and verbal communication skills
  • Calm, resourceful, and unflappable under pressure
  • High attention to detail and ability to multitask
  • Proficiency with office software and productivity tools
  • High school diploma required Nice to Have
  • Bachelor's degree preferred
  • Experience in a startup or fast-paced tech environment
  • Familiarity with AI/ML industry
  • Experience supporting C-level executives
  • Knowledge of basic accounting principles
  • Experience with project management tools

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