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At a glance
Job overview
ion design is hiring a Receptionist. The Receptionist will support daily office operations at ION, ensuring an efficient, organized, and professional workplace by managing services, coordinating health and safety activities, handling administrative and procurement processes, and acting as a key point of contact for employees and visitors.
Key focus areas include Manage office services and facilities, including access control, visitor reception, and meeting rooms, Coordinate employee health, safety, and compliance activities and mandatory training, and Support planning and execution of local office events and corporate initiatives.
Important skills include Microsoft Outlook, Excel, Microsoft Word, PowerPoint, Organizational Skills, and Time Management.
Skills & qualifications
Skills
Qualifications
Full job description
About ION
We are a Software Product Companywith a global footprint in the FinTech sector. With more than 9,000 professionals across 30+ offices worldwide, we provide solutions combining trading and workflow automation, market data, and advanced business intelligence.
What you'll do:
As a Receptionist, you will support the daily operations of our offices, helping ensure an efficient, organized, and professional workplace environment.
- Manage office services and facilities, including access control, visitor reception, meeting rooms management, company accommodations, workplace equipment, and day-to-day office operations.
- Coordinate employee health, safety, and compliance activities, including mandatory training programs and occupational health appointments.
- Support the planning and execution of local office events and corporate initiatives.
- Handle administrative and procurement processes, including purchase orders, expense reimbursement management, invoice verification and control, documentation management, record keeping, and compliance-related activities.
- Assist in the management of company assets and services, including mobile devices, company vehicles, and relationships with external vendors.
- Act as a key point of contact for employees, supporting workplace requests and contributing to the smooth running of daily operations.
What we're looking for:
- English proficiency at B1 level or above.
- Strong working knowledge of Microsoft 365 applications, particularly Outlook, Excel, Word, and PowerPoint.
- Excellent organizational and time-management skills, with the ability to manage multiple priorities effectively.
- Strong verbal and written communication skills.
- Customer-service mindset with a commitment to delivering a high-quality employee and visitor experience.
- Proactive approach, with the ability to anticipate needs, identify issues, and propose effective solutions.
- Strong problem-solving skills and the ability to remain calm under pressure, escalating issues when appropriate.
- Professional and courteous manner when interacting with employees, visitors, vendors, and external stakeholders.
- Ability to work both independently and collaboratively in a dynamic environment.
Gross Salary Range and Contractual Type:
- 20.000 - 25.000 EUR
- Initial 6-month temporary contract.
Pursuant to Italian Law (L.68/99), candidates registered on the disability list will be given priority. Only candidates meeting the selection criteria will be contacted. Please apply only if you currently hold full legal right to work in Italy.
Compensation
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