Clerical Specialist II

Clerical Specialist II

ANNOUNCEMENT OF

NON- PROFESSIONAL

VACANCY

Applications are invited for consideration to the following position

Department:

Research Administration

Budget Title:

Clerical Specialist II

Salary Range:

(Based Upon Experience)$55,000.00 - $65,000.00

Descriptive Title:Clerical Specialist II

Full-time, Monday to Friday, 9:00am - 5:00pm, 37.5 hours per week.

Vacancy

26-11

Description of Duties:

The Accounts Payable Administrator is responsible for processing and managing vendor invoices ensuring timely and accurate payments, and maintaining compliance with institutional, sponsor, and federal financial regulations. This role supports the financial operations of the Office of Research Administration. -Review, verify, and process invoices for accuracy, proper authorization, and coding; Match invoices with purchase orders and receiving documents (3-way match) -Maintain vendor records and respond to vendor inquiries; Reconcile vendor statements and resolve discrepancies; Ensure compliance with internal policies and external regulations (e.g., federal, state, sponsor); Collaborate with ORA divisions such as Procurement and Sponsored Programs, as well as Research Foundation Central Office colleagues. Attach all supporting documentation and approvals in Oracle modules or Jaggaer e-Procurement system for all payments; Address and respond to vendor and researcher inquiries in a timely manner.

Qualifications:

REQUIRED: Associates degree and/or related professional experience; 2+ years of experience in Accounts Payable; Must be detail-oriented and a team player, possess analytical skills, be an effective communicator, and provide quality customer service; Have an operational understanding of Accounts Payable policies and procedures; proficiency in Microsoft Office Suite (Outlook, Excel, SharePoint). PREFERRED: -3+ years related experience in research administration -Familiarity with e-Procurement systems

Persons interested should mail their resume and a letter of introduction

Additional Information:Interested candidates should submit their letter of introduction and resume to: [email protected]

Closing Date for Receipt of Applications: 01/01/29

The Research Foundation is committed to equal opportunity and non-discrimination in employment for all qualified persons without regard to race, color, religion, sex, gender identity or expression, transgender status, national origin, citizenship, age, creed, disability, veteran status, marital status, familial status, military status, domestic violence victim status, sexual orientation, genetic characteristics/genetic information, pregnancy-related conditions, reproductive health decisions, prior arrest or conviction records, or any other trait protected by federal, state, or local law.