Executive Virtual Assistant

About Expedock We at Expedock are reinventing the multi-trillion-dollar industry of global shipping and supply chain by harnessing the power of artificial intelligence and data processing. We collaborate with leading logistics businesses worldwide, helping them streamline their intricate logistics processes and enhance transparency.

Who We Need We are seeking a highly organized and detail-oriented Executive Virtual Assistant to provide comprehensive administrative support to our executive team. This is a remote position requiring excellent communication, time management, and problem-solving skills. The ideal candidate will be proactive, resourceful, and comfortable working independently in a fast-paced environment. This role requires a strong understanding of office management principles and a high level of discretion.

Job Description

• Calendar Management: Manage complex executive schedules, including scheduling meetings, appointments, and travel arrangements.
• Communication Management: Handle emails, phone calls, and correspondence on behalf of executives, ensuring timely and professional responses.
• Project Support: Assist with project coordination, including task management, documentation, and follow-up.
• Travel Arrangements: Arrange and manage domestic and international travel, including flights, accommodations, and ground transportation.
• Administrative Tasks: Manage expenses, prepare presentations, create reports, and maintain files.
• Meeting Preparation: Prepare materials for meetings, including agendas, presentations, and other supporting documentation.
• Research and Information Gathering: Conduct research and gather information as requested by executives.
• Other Duties: Perform other administrative tasks as assigned.

Qualifications:

• Proven experience as an Executive Assistant or similar role (minimum of 2 years).
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Strong organizational and time management skills.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• High level of discretion and confidentiality.
• Ability to work independently and as part of a team.
• Strong problem-solving and analytical skills.
• Proficiency in using various digital communication tools (e.g., Slack, Zoom, Calendly).
• Experience as a Virtual Assistant in a Startup or Freight/Logistics is a plus

Remote Work Technical Requirements We provide a computer hardware but you must prepare your own laptop or desktop as a back up. The minimum technical requirements for remote work at Expedock are the following:

• PC Hardware (Windows) with ≥ 8GB RAM • Intel Core i5 6th gen or above

• AMD Ryzen 3 or above

• Internet Service • Minimum speed of 25 mbps

• Uninterrupted internet connection is a requirement for this remote work position.

• Available HDD Space • 50 GB

• Microsoft Suite (Excel, Word, and Powerpoint)

Why Expedock

• Benefit from a competitive compensation package tailored to reflect your skills and experience.
• Become part of a diverse and dedicated team that foster a culture of excellence, autonomy and flexibility.
• Embrace the convenience of a fully remote working environment, facilitating a healthy work-life balance without compromising on your connection to the dynamic world of tech.
• Thrive in a company that values your potential, offering rapid career progression and opportunities for personal and professional development.