Equity Administrator
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At a glance
Job overview
Insight Global is hiring an Equity Administrator. The Equity Administrator will support and scale a growing equity program, focusing on end-to-end equity administration. This role involves establishing structure, improving processes, and partnering with HR, Payroll, Finance, and Legal. The ideal candidate will have a strong foundation in equity administration, excellent attention to detail, and critical thinking skills to build scalable solutions.
Key focus areas include Administer equity compensation programs, including RSUs, stock options, ESPP, and other incentive plans., Process equity transactions including grants, vesting events, exercises, forfeitures, terminations, and adjustments., and Maintain accurate equity records within the company's equity management platform..
Successful candidates bring 3+ Years Equity Administration Experience, Strong Working Knowledge Of RSUs And Stock Options, and Familiarity With ASC 718. Important skills include RSUs, Stock Options, ESPP, Equity Transactions Processing, Equity Records Maintenance, and Partnering With HR.
Skills & qualifications
Skills
Qualifications
Full job description
Job Description
Our client is seeking an experienced Equity Administrator (Contract) to help support and scale its growing equity program. This is not a transactional data-entry role. They are looking for someone who understands equity administration end-to-end and can help establish structure, improve processes, and serve as a trusted partner across HR, Payroll, Finance, and Legal.
The ideal candidate brings a strong foundation in equity administration, excellent attention to detail, and the ability to think critically, challenge existing processes, and build scalable solutions. This person will join a lean, growing team and should be comfortable operating independently, solving problems, and helping create best practices where processes are still evolving.
Key Responsibilities
Equity Administration & Operations (Approx. 30%)
• Administer equity compensation programs, including RSUs, stock options, ESPP, and other incentive plans.
• Process equity transactions including grants, vesting events, exercises, forfeitures, terminations, and adjustments.
• Maintain accurate equity records within the company's equity management platform.
• Partner with Payroll and HR to ensure equity transactions are reflected accurately in employee records and payroll processing.
• Support system administration, troubleshooting, testing, and process improvements related to equity programs.
Audit, Data Integrity & Process Improvement (Approx. 30%)
• Conduct regular audits and validations to ensure equity data accuracy and completeness.
• Reconcile equity records against payroll, HRIS, and financial data.
• Identify discrepancies, investigate root causes, and recommend solutions.
• Help establish scalable processes, documentation, and standard operating procedures (SOPs) for equity administration.
• Partner cross-functionally to improve controls and create a more streamlined equity experience.
Employee & Stakeholder Support (Approx. 10%)
• Serve as a resource for employee questions related to vesting schedules, awards, exercises, and equity statements.
• Support onboarding and offboarding activities related to equity.
• Prepare employee communications and educational materials related to equity programs.
Strategic Partnership & Program Support
• Partner with HR, Payroll, Finance, and Legal to support ongoing equity initiatives.
• Assist with equity system enhancements, integrations, and future-state planning.
• Support the organization's transition and growth efforts, including future HRIS and equity system improvements.
• Act as a key contributor in helping mature and strengthen the overall equity function.
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to [email protected] learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.
Skills and Requirements
- 3+ years of equity administration experience.
• Strong working knowledge of RSUs, stock options, and employee stock purchase plans (ESPP).
• Experience processing equity transactions and maintaining accurate equity records.
• Experience working within equity administration platforms such as:
○ JPMorgan Workplace Solutions
○ Equity Edge
○ Carta
○ Shareworks
○ Or similar systems
• Experience partnering with HR, Payroll, Finance, and Legal teams.
• Strong analytical and problem-solving abilities with exceptional attention to detail. • Experience supporting a public company equity program.
• Experience with employee populations ranging from broad-based awards to executive-level grants.
• Familiarity with ASC 718, Section 16 reporting, SOX controls, and other equity-related compliance requirements.
• Experience working with HRIS and payroll platforms such as ADP Workforce Now and Workday.
• Experience helping build processes, documentation, or new programs within a growing organization.
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