Facilities Coordinator

Job Duties

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented peopleand empowering them tothrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Facilities Coordinator - On-Site

What this job involves:

As a Facilities Coordinator at JLL, you'll serve as a vital operational partner to our Facility Management team, ensuring seamless day-to-day operations that keep our clients' workplaces running smoothly. This role combines administrative expertise with hands-on facility support, requiring you to monitor operations continuously, coordinate with property managers on routine tasks, and act as a key point of contact for clients, visitors, and vendors. You'll manage procurement activities including issuing purchase orders, coordinating bid requests, and overseeing service contracts while supporting accounts payable and receivable processes. At JLL, we are collectively shaping a brighter way-for our clients, ourselves and our fellow employees-and in this position, you'll contribute directly to creating exceptional workplace experiences. Your ability to multitask, maintain professionalism under pressure, and deliver outstanding customer service will be essential as you help coordinate maintenance activities, support special events, manage conference room reservations, and ensure minimal disruption to client operations. We embrace more innovative ways of working and prioritize opportunities to strengthen and advance your career, making this an ideal role for someone looking to grow within facility management.

What your day-to-day will look like:

Provide continuous monitoring of office and facility operations, acting as the primary interface with clients, visitors, and guests to ensure exceptional service delivery

Assist the Facility Management Team with tactical planning and execution of team goals and objectives, supporting project management initiatives as needed

Manage procurement processes including property supplies and services, issue purchase orders, coordinate bid requests, and oversee service and construction contracts

Coordinate maintenance activities and schedules, providing clear direction to vendors, facilities staff, and service providers to ensure excellent execution with minimal disruption

Support special events, meetings, and conference room reservations in alignment with client needs and JLL requirements

Administer and maintain all vendor security badging access and effectively, ensuring compliance with established protocols

Assist with budgetary requests, analysis, and reporting, including researching and documenting budget variances

Process accounts payable and accounts receivable transactions accurately and in a timely manner

Handle small facility management tasks including office move coordination and all additional assignments as directed, ensuring timely completion and appropriate follow-up with customers

Required qualifications:

Minimum 2-4 years of experience in Facility or Property Administration

Superior customer service skills with a strong client-oriented approach

Proficiency in Microsoft Office Suite with advanced Excel spreadsheet skills and capability to customize administrative reports

Ability to maintain professionalism at all times, especially under stressful situations

Strong organizational skills with the ability to plan and manage work under time constraints

Ability to multitask effectively and work independently without direct supervision

Excellent written, verbal, and interpersonal communication skills

Preferred qualifications:

Associate's degree in facilities management, building management, business, or other related field

Bachelor's degree in facilities management, business, or related field

Experience working in corporate or commercial real estate environments

Familiarity with facility management software systems and building automation platforms

Location: Rochester, MN or Raleigh, NC

Estimated compensation for this position:

($50,300- $61,000 USD) per year, depending on location

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Estimated compensation for this position:

50,300.00 - 61,600.00 USD per year

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location:

On-site -Raleigh, NC, Rochester, MN

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

401(k) plan with matching company contributions

Comprehensive Medical, Dental & Vision Care

Paid parental leave at 100% of salary

Paid Time Off and Company Holidays

Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you'repursuing.

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Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

California Residents only

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Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.

JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.

Minimum Education Required

Bachelor Degree

Minimum Experience Required

2 - 4 years

Shift

First (Day)

Number of Openings

1

Public Transportation Accessible

Yes

Veterans Encouraged to Apply

No

Physical Required

Yes

Drug Test Required

Yes

Compensation

$11.41 / Hourly

Postal Code

55901

Job Type

Full Time

Place of Work

On-site

Requisition ID

REQ522777

Job Benefits

Not specified