Administrative Coordinator
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At a glance
Job overview
Aston Carter is hiring an Administrative Coordinator. The Administrative Coordinator will coordinate and support training sessions, schedule rooms, prepare materials, assist facilitators, track attendance, provide general administrative support, manage calendars, draft communications, maintain files, create reports, administer surveys, and support office business operations and events.
Key focus areas include Coordinate and support training sessions, Schedule training rooms and ensure facility availability, and Prepare training and meeting rooms with equipment, materials and supplies.
Important skills include Administrative Support, Data Entry, Customer Service, Microsoft Office, Administration, and Outlook.
Skills & qualifications
Skills
Qualifications
Benefits
Full job description
Description
Training Facilitation Support
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Coordinate and support training sessions
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Schedule training rooms and ensure facility availability
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Prepare training and meeting rooms including equipment materials and supplies.
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Assist facilitators with logistics and participant management and tracking
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Develop and distribute training materials communications and participant documentation.
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Track attendance and maintain training records.
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Provide general administrative support for department operations and business plan cycle.
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Manage calendars schedules and meeting coordination.
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Draft edit and distribute email communications notices and business correspondence.
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Maintain department files records and documentation.
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Create reports presentations and business documents.
Survey Administration Reporting
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Create distribute and monitor Training surveys and questionnaires.
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Collect compile and analyze survey responses.
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Prepare summary reports and presentation materials highlighting key findings and recommendations.
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Maintain records of survey results and action items.
Office Business Operations Support
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Coordinate logistics for meetings training sessions workshops and special events.
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Arrange room reservations event catering pick up and planning.
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catering equipment and other event requirements.
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Support planning and execution of departmental and company events.
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Prepare meeting agendas materials minutes and follow-up communications.
Skills
administrative support, data entry, customer service, microsoft office, administration, outlook
Top Skills Details
administrative support,data entry,customer service,microsoft office,administration,outlook
Additional Skills & Qualifications
Experience coordinating events would be preferred.
Experience Level
Expert Level
Job Type & Location
This is a Contract position based out of Raymond, OH.
Pay and Benefits
The pay range for this position is $31.60 - $31.60/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a hybrid position in Raymond,OH.
Application Deadline
This position is anticipated to close on Aug 14, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
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