Administrative Assistant - Fire

Administrative Assistant - Fire

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Administrative Assistant - Fire

Salary

$19.78 - $24.73 Hourly

Location

Fire, 3200 N. Main St, Baytown, TX

Job Type

Full Time

Job Number

26-00127

Department

FIRE

Opening Date

08/13/2026

• Description

• Benefits

• Questions

Job Summary

Be an essential part of the Baytown Fire Department team by providing the organization, communication, and administrative support that keeps our mission moving forward. This position is ideal for a detail-oriented, resourceful professional who enjoys working with people, managing information, and using a variety of technology and office skills to solve problems and get things done. If you’re looking for a meaningful opportunity to make a difference while supporting the dedicated professionals who serve our community, we encourage you to apply!

The Administrative Assistant is located at the Fire Training Field and performs administrative duties to support the Fire Department’s overall mission. This individual coordinates the trainings at the Fire Training Field for City use as well as partnering agencies. This role uses office skills to handle: customer service/communications (internal and external), file organization and management, computer skills including data entry, word processing, spreadsheets, data bases, and presentation software, mathematical computation, report and letter preparation, and decision making within scope of position.

Duties

• Performs administrative support duties for the Fire Department Planning Section. Assist the Assistant Chief by screening calls, scheduling meetings/travel, and maintaining calendars; processing purchase orders, travel/training & expense forms.

• Performs administrative support duties for the Emergency Management Division. Assists the Emergency Management Coordinator with coordinating/scheduling meetings at the EOC.

• Responsible for monitoring the Planning Section budget and providing reports.

• Responsible for processing and maintaining Planning Section monthly activity files and reports.

• Provides back-up coverage for other Administrative Support positions as needed.

• Maintains professional working relationships with fire department personnel, city personnel, instructors, partner agencies, and members of the public.

• Coordinates and maintain the training calendar for classroom, hands-on, and other training activities conducted at the fire training field.

• Communicates upcoming training requirements and deadlines to appropriate personnel and supervisors.

• Schedules classrooms, instructors, training facilities, equipment, and other resources required for training.

• Maintains accurate and up-to-date electronic and/or paper records of all training conducted at the facility.

• Monitors training expiration dates and upcoming renewal requirements.

• Generates reports identifying completed, pending, overdue, and upcoming training requirements.

• Assists with maintaining an organized and professional training environment.

• Assists Administrative Support positions with Fire Administration tasks as needed.

• Performs all other related duties as assigned.

Minimum Qualifications

Required:

• High School Diploma of equivalent (GED)

• Three years general office experience.

• Valid driver’s license with an acceptable driving record (must obtain TX driver’s license within 90 days).

• Advanced computer processing skills in Microsoft Office.

OR

• An equivalent combination of education, experience, certification and/or licenses sufficient to successfully perform the essential functions of the job.

Preferred:

• Proficient in Excel

• Bilingual in English/Spanish

• Experience with invoicing and budget management

Knowledge, Skills and Abilities

Ability to multi-task, establish priorities, work independently, and maintain organization. Work requires continual attention to detail in entering, composing, typing and proofing data and materials. Knowledge of business machine operations, computers and related software, and accounting/billing processes. Must have high level of interpersonal skills to handle sensitive and confidential situations with both internal and external customers. Position continually requires demonstrated poise, tact, and diplomacy. Ability to get along appropriately with co-workers and the public.

Here at the City of Baytown, in recruiting for our team, we welcome the unique contributions that you bring. We strive to provide a workplace where differences are honored, with a workforce that reflects the diversity of the people we serve.

Attendance is an essential function of this position. The City reserves the right to require an employee in this position to work overtime. This position provides services or performs duties for the benefit of the general public during emergency situations. These may include services or duties different from those performed in the usual course and scope of your job. In the event of an evacuation, the incumbent in this position may be required to remain to perform needed services.

Overall Position Strength Demands

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.

To promote health and wellness, we provide a comprehensive benefits program (listed below) to meet the needs of you and your family. Our goal is to help you live and work well – 365 days a year.

Medical

• United Healthcare

• Effective the first day of the month following 30 days of employment

• Annual Deductible (Network) $750 Indiv/$2,250 Family

• In-Network Benefit 80%/20% after plan deductible

• $50 co-pay (general visit)

• RX - $10 Generic/$40 Formulary/$75 Non-Formulary

• Flexible Spending Accounts: Healthcare and Dependent Care expenses

• FREE virtual visits

Dental

• Cigna Dental PPO & DHMO

• Effective the first day of the month following 30 days of employment

• Preventative & diagnostic covered at 100%

• Annual Deductible: $50/Indiv (Cigna PPO) - No annual deductible for Cigna DHMO

Vision

• Superior Vision

• Effective the first day of the month following 30 days of employment

• In-Network exam co-pay $10 & $25 materials co-pay

• Frames: $140 Allowance - Contact Lenses: $160 Allowance

Holistic Health & Wellness

• Employee Wellness Center offering FREE primary care medical treatment for employees & dependents on the Medical plan

• FREE access to gyms, Shipt, and Walmart+ through our employee medical insurance

• Gym partnership with Lee College Wellness Center & swimming pool for $58/year

• Employee Assistance Program providing employees and their household family members up to 8 FREE counseling sessions per issue per year, legal and financial assistance, will generator tools, and more!

• Sick Leave Pool providing participants additional paid sick time if accruals are exhausted.

• SmartDollar: free online program providing tips and tools from Dave Ramsey for getting out of debt and building good saving practices

Retirement

• Texas Municipal Retirement System:

• 7% employee contribution with a 14% employer match

• 5 year vesting

• Retirement Eligibility: 20 years of service/any age - or - 5 years of service/at least age 60

• FREE Life Insurance coverage up to 1X your base annual salary

• MissionSquare 457 and 457 Roth IRA plans: additional voluntary employee participation

Disability Insurance

• Equitable:

• Long-term Disability: voluntary elected coverage. Pays 60% of monthly earnings up to $8,000 per month up to social security age, depending on the disability

• Short-term Disability: voluntary elected coverage. Pays 60% of weekly earnings up to $1,000 per week for up to the first 13 weeks of a disability

Training and Tuition Assistance

• The HUB Employee Training Center: we invest in you by equipping you with the knowledge and skills needed to live out our Purpose and Core Values

• Access to funding up to $1,500 per semester or $3,000 per year for tuition toward courses that are job-related or will enhance your work performance

Generous Paid Sick, Vacation, & Holiday Leave

• 10 holidays per year and one personal employee day per year

• 15 days sick leave per year

• Starting at 10 days of vacation per year; up to 25 days per year

• Sick and Vacation hours roll over annually up to the maximum limit

• 15 days Paid Parental Leave

To explore all of the benefits we offer, please visit: baytownlife.com

01

Which of the following best describes your highest level of education?

• High School Diploma/GED

• Associate's Degree

• Bachelor's Degree

• Master's Degree

• None of the above

02

How many years of general office experience do you have?

• Less than a year

• 1 year

• 2 years

• 3 years

• 4 years

• 5+ years

• None of the above

03

Do you have a valid driver's license with an acceptable driving record? (Must obtain TX driver's license within 90 days)

• Yes

• No

04

If you are bilingual, in what language are you most proficient?

• I am not bilingual

• Spanish

• Vietanmese

• Chinese

• French

• Urdu

• Other

• American Sign Language

05

Please list your experience in budget management and invoicing. If none, please put N/A.

Required Question

Employer

City of Baytown

Address

2401 Market Street Baytown, Texas, 77520

Phone

281-420-6520

Website

http://www.baytown.org

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