ADMINISTRATIVE COORDINATOR 2/3
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At a glance
Job overview
State of Louisiana is hiring an ADMINISTRATIVE COORDINATOR 2/3. The Administrative Coordinator assists the Registrar of Voters Office by administering Louisiana's voter registration laws, maintaining accurate voter rolls, and supporting election operations. The role emphasizes organization, attention to detail, and a commitment to the democratic process.
Key focus areas include Operate a busy multi‑line phone system, greet guests, and process incoming/outgoing mail while keeping the office organized, Provide administrative support including email, memo and letter correspondence, generate spreadsheets, and distribute forms, and Maintain filing system and contact database, and enter data into computer systems.
Important skills include Multi‑Line Phone System, Email Correspondence, Spreadsheet Generation, Data Entry, Filing System Management, and Contact Database Management.
Skills & qualifications
Skills
Qualifications
Full job description
In your role as an Administrative Coordinator with the Registrar of Voters Office, you will help to administer Louisiana's voter registration laws by maintaining accurate voters rolls and support election operations. If you are organized, detail-oriented, and eager to contribute to the democratic process, we encourage you to apply.
An ideal candidate should possess the following competencies:
Accepting Direction: The ability to be open and willing to follow guidance or instructions. Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes. Acting with Ethics and Integrity: The ability to make choices that reflect ethical standards, integrity and honesty, regardless of circumstances or personal benefit. Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies. One year of experience in administrative services. EXPERIENCE SUBSTITUTION: Every 15 semester hours earned from an accredited college or university will substitute for six months of the required experience. The official job specifications for this role, as defined by the State Civil Service, can be found here . Job Duties:
- Operates a busy, multi-line phone system, greets guests as they enter the office, processes incoming/outgoing mail, and maintains a clean and organized office environment.
Provides administrative support which includes e-mail, memo and letter correspondence; generates spreadsheets; distributes forms. Maintains filing system and contact database. Enters data into computer. Processes applications. Position-Specific Details:
Appointment Type: Probational. Career Progression: This position may be filled as an Administrative Coordinator 2 or 3.
Overtime Requirements: For every election cycle, the selected applicant must be available to work on the two Saturdays during early voting, extended daily hours during early voting and also the day of the election which is normally a Saturday. Overtime is required to support other election operations such as the canvass, recall petitions, etc.
Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.
How to Apply:
No Civil Service test score is required in order to be considered for this vacancy.
To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
- Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.
Contact Information :
Ken Landry, HR Specialist Secretary of State Nancy Landry Human Resource Division P. O. Box 94125 Baton Rouge, LA 70804-9125 (225) 922-1420
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