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Administrative Assistant

SCI Shared Resources, LLC

Bee Cave, TXFull-timeNo compensation foundTracked 2w agoSeen in employer's feed 3 days ago
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At a glance

Compensation
No compensation found
Location
Bee Cave, TX
Schedule
Full-time
Work Authorization
Not specified

Job overview

SCI Shared Resources, LLC is hiring an Administrative Assistant. Provides administrative support to funeral home, cemetery, or crematory facilities, assisting with special projects, research, problem resolution, scheduling, memo drafting, transcription, presentations, reporting, and invoice and expense monitoring.

Key focus areas include Schedules meetings, Makes travel arrangements, and Plans events.

Important skills include Advanced Computer Skills, Internet Skills, Word Processing, Typing 40-60 WPM, Calculators, and Copiers.

Skills & qualifications

RequiredNice to have

Skills

Advanced Computer SkillsInternet SkillsWord ProcessingTyping 40-60 WPMCalculatorsCopiersPrintersFax MachinesTelephone ConsoleHandle Confidential InformationHandle Sensitive Information With DiscretionEffective Oral Communication SkillsEffective Written Communication SkillsHigh Level of CompassionHigh Level of IntegrityAbility to Follow InstructionsWork With Minimal Supervision

Qualifications

High School Diploma or Equivalent3 Years Customer-Focused Professional Environment Experience

Full job description

Our associates celebrate lives. We celebrate our associates.

Provides administrative support to a funeral home, cemetery, crematory or a combination of these facilities. Assists with special projects, research, and resolving problems. Schedules meetings, drafts memos, transcribes notes, creates presentations, generates reports, and prepares and monitors invoices and expenses.

JOB RESPONSIBILITIES

  • Schedules meetings

  • Makes travel arrangements

  • Plans events

  • Completes management expense reports

  • Responds to inquiries in writing and or verbally

  • Pulls monthly reports

  • Enters contract details into information system and maintains other related documents

  • Orders and checks memorial to ensure accuracy

  • Processes annual funeral home and cemetery license renewals

  • Codes and scans invoices

  • Processes accounts payable and other accounting support transactions

  • Receives incoming telephone calls and assist callers with any questions or comments, direct calls to appropriate team members

  • Schedules call-in appointments for Sales

  • Files and maintains customer information

  • Maintains office and facility supplies as well as fax machines, copiers and network printers

  • Prepares daily schedules

  • Administers HR processes including new hire paperwork, background checks and bonus processing

  • Maintains processes to ensure compliance with policies and procedures including SOX administration and audit

  • Trains others on policies, procedures and new company initiatives

  • Maintains a friendly attitude offering assistance and guidance to all persons entering the location

MINIMUM REQUIREMENTS

Education

  • High school diploma or equivalent

Experience

  • 3 years of experience working in a customer-focused and fast-paced professional environment

Knowledge, Skills and Abilities

  • Must have advanced computer, internet and word processing (typing minimum of 40 – 60 wpm) skills

  • Working knowledge of office equipment including calculators, copiers, printers, fax machines, telephone console

  • Ability to handle confidential and sensitive information with discretion

  • Effective communication skills, both orally and in writing

  • High level of compassion and integrity

  • Ability to follow instructions and work with minimal supervision

Postal Code: 78734

Category (Portal Searching): Administration and Clerical

Job Location: US-TX - Lakeway

Job Profile ID: F00200

Time Type: Full time

Location Name: Weed-Corley-Fish Funeral Homes & Cremation Services Lake Travis

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