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Office Coordinator, School of Management

Russell Sage College

Albany, NYFull-time$18.86/hrTracked 1w agoSeen in employer's feed 4 days ago
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At a glance

Compensation
$18.86/hr
Location
Albany, NY
Schedule
Full-time
Work Authorization
Not specified

Requirements

Credentials this posting asks for.

Associate's degree

Job overview

The Office Coordinator supports the Dean and Department Chair of the School of Management, overseeing office procedures, scheduling, adjunct management, budgeting, accreditation support, and event planning for graduate and undergraduate programs.

Skills & qualifications

RequiredNice to have

Skills

Scheduling SoftwareRecord MaintenanceEvent PlanningBudget MonitoringPurchasingAccreditation SupportData MiningCommunicationClerical SupportAdjunct Management

Qualifications

Associate's Degree2-3 Years Relevant Experience

Full job description

Location: Albany, NY Category: Staff Positions Job Type: Hourly Posted On: Mon Aug 17 2026 Job Description:

General Responsibilities:

Under the supervision of the Dean and the Department Chair, the full time Office Coordinator oversees and coordinates all office procedures and other tasks as assigned by the Dean and Department Chair for the School of Management (SoM). In this position, the Office Coordinator will provide support for our three graduate programs (Masters of Business Administration, Organizational Management (MS), and Health Science Administration (MS)) and our three Undergraduate Programs (Business Administration (BBA/BS), Organizational Studies (BPS), and Sport and Recreation Management (BS)).

Duties and Responsibilities:

General Administration:

  • Support the Dean and Chair by setting up meetings, reserving rooms, returning phone calls and collecting materials from faculty and staff as needed.

  • Develop adjunct and overload rosters three times a year, write contracts, and process new hires for all adjuncts.

  • Input a yearly teaching schedule provided by the Chair into scheduling software; provide updates and changes to dean and department chairs.

  • Maintain the records of SoM students.

  • Assist with Academic Standards Enforcement.

  • Monitor SoM graduate research assistant hours and duties.

  • Assist in faculty and staff searches: Process candidate applications, arrange interview schedules, and facilitate the processing of all required paperwork.

  • Event Planning - Assist the Chair, Dean & Program Directors for various events, including but not limited to: Annual Employer Panel, Student Success Events, Lunch & Learns/Visiting Speakers, Start Up/Re Start Events, Sigma Beta Delta (annually induction process and plan the ceremony)

  • Attend student presentations and capstone projects in order to provide feedback

  • Provide clerical and administrative support for the dean and chair's office.

Finance:

  • Monitor the department budget for accuracy and compliance.

  • Process purchasing paperwork for office needs, all SoM travel requests, grant budgets, etc.

  • Perform all the department ordering of supplies, equipment, etc.

Accreditation:

  • Work with the Dean/Department Chair/Grad Program Director to maintain and reapply for accreditation during each year and 5-Year cycle

  • Collect and data mine required information for accreditation from faculty, staff and adjuncts.

  • Run the Peregrine Exam and Exit Survey each semester; analyzing the information for accreditation.

  • Collect and report on Rubrics for all capstone projects

  • Facilitate needs of accreditation; make all arrangements for accreditation site visits.

  • Collect, organize, and store files on Faculty performance, committee work, and faculty load.

  • Assist with all program review and accreditation reporting.

The estimated wage is $18.86 per hour for 37.5 hours per week for 52 weeks.

Job Requirements:

Associate's degree or 2-3 years relevant experience

Additional Information:

RSC offers a dynamic college environment and friendly work atmosphere. Visit our Employment Opportunities (https://www.sage.edu/about/work-at-russell-sage/) page for additional available job openings at RSC.

Russell Sage College is an equal opportunity employer and does not discriminate against otherwise qualified applicants on the basis of race, color, creed, religion, ancestry, age, sex, marital status, national origin, disability, veteran status, citizenship or immigration status, sexual orientation, military status, predisposing genetic characteristics, pregnancy, gender, gender identity or expression, familial status, status as a victim of domestic violence, reproductive health decision making, criminal history, and any other legally protected characteristic protected by federal, state or local law. In this regard, opportunities for advancement will be made available without bias. The College is also subject to state and federal laws, supports efforts to attract and retain fully qualified women and other minority group members for faculty and other positions. Russell Sage College will comply with the letter and intent of all State and Federal laws and applicable orders pursuant to Equal Employment Opportunity.

  • Applications accepted until position is filled.

  • Reports to: Department Chair for the School of Management

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