Administrative Assistant

Job Description

Job ID#:

27023

Job Category:

Administrative/Clerical

Position Type:

Contract/W-2

Duration:

6 months

Shift:

9 am - 5 pm

Administrative Assistant

Location:New York, NY

Position Type:6-Month Contract

Schedule:Monday–Friday, 9:00 AM–5:00 PM

Hours:35 hours per week

Pay Rate: $24.00–$35.00 per hour

Position Summary

The Administrative Assistant will provide comprehensive administrative and operational support to the Human Resources Office, with a primary focus on Employee Relations, Talent Acquisition, employee engagement, HR customer service, and HR projects. The ideal candidate will be highly organized, detail-oriented, professional, and able to handle confidential information with discretion. This position will support day-to-day HR activities while assisting with the implementation ofCUNYWork (Workday)and other special projects.

Key ResponsibilitiesEmployee Relations Administrative Support – 45%

• Schedule meetings and coordinate calendars for Employee Relations activities.

• Maintain confidential employee relations files and records.

• Prepare correspondence, reports, spreadsheets, and other HR documentation.

• Organize and maintain case documentation and related records.

• Respond to routine employee relations inquiries and direct complex matters to the appropriate HR staff.

• Provide administrative support for day-to-day Employee Relations activities.

• Ensure sensitive information is handled accurately and confidentially.

Talent Acquisition & Engagement Administrative Support – 25%

• Assist with recruitment and talent acquisition administrative activities.

• Monitor recruitment activities and maintain accurate status records.

• Maintain employment, recruitment, and candidate documentation.

• Respond to routine inquiries from applicants, employees, and hiring departments.

• Prepare correspondence, reports, spreadsheets, and recruitment-related materials.

• Assist HR staff with employee engagement and talent-related initiatives.

Human Resources Inbox & Customer Service – 10%

• Monitor shared Human Resources email inboxes and respond to routine inquiries.

• Route questions and requests to the appropriate HR staff member.

• Provide timely and professional customer service to employees, applicants, and departments.

• Maintain tracking logs and follow up on outstanding requests as needed.

• Assist with general HR administrative inquiries and requests.

CUNYWork (Workday) Implementation Support – 10%

• Assist with data validation and review HR information for accuracy and completeness.

• Support process documentation and maintain implementation-related materials.

• Assist with training coordination and preparation of training materials.

• Provide testing support for CUNYWork (Workday) implementation activities.

• Assist with data review, documentation, and other HR technology implementation tasks.

• Support additional HR projects associated with the Workday implementation.

Reports, Special Projects & General Administrative Support – 10%

• Prepare reports, spreadsheets, presentations, correspondence, and other documents.

• Assist with HR special projects and departmental initiatives.

• Maintain organized electronic and paper records.

• Provide general administrative support to the Human Resources Office.

• Perform other duties and responsibilities as assigned.

Required Qualifications

• High school diploma or equivalent required; additional college coursework or an associate degree in Human Resources, Business Administration, or a related field is preferred.

• 2+ years of administrative, Human Resources, or office support experience preferred.

• Strong organizational and time-management skills.

• Excellent written and verbal communication skills.

• Ability to handle confidential and sensitive information with discretion.

• Strong attention to detail and accuracy.

• Proficiency with Microsoft Office applications, includingWord, Excel, Outlook, and PowerPoint.

• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

• Strong customer service and interpersonal skills.

• Ability to work independently while collaborating effectively with HR team members and other departments.

• Experience with HRIS, applicant tracking systems, or Workday is a plus.

Preferred Skills

• Previous Human Resources administrative support experience.

• Experience working with confidential employee records or Employee Relations documentation.

• Familiarity with recruitment and talent acquisition processes.

• Experience supporting HRIS or enterprise system implementations.

• Experience with Workday or similar HR systems.

• Strong Excel and spreadsheet skills.

• Experience coordinating meetings, training sessions, or departmental projects.

Ideal Candidate

The successful candidate will be a dependable and detail-oriented HR administrative professional who can effectively balance confidential Employee Relations responsibilities with recruitment support, customer service, reporting, and special projects. The ability to communicate professionally, prioritize competing demands, and maintain accurate records will be essential to success in this role.

If interested in exploring this great opportunity, please apply directly at https://search10.smartsearchonline.com/datrose/jobs/

Veterans are encouraged to apply.

Datrose is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, pregnancy, status as a parent, age, protected veteran status, family medical history or genetic information, political affiliation, status as a qualified individual with disability, or other non-merit-based factors.

Authorization to work in the U.S. is a precondition of employment. Datrose does not sponsor employment visas.

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Job Requirements

Minimum Security Clearance:

No