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Clinic Administrative Assistant

Fresenius Medical Care

Lewes, DEJobNo compensation foundPosted 2mo agoSeen in employer's feed 4 days ago
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At a glance

Compensation
No compensation found
Location
Lewes, DE
Work Authorization
Not specified

Job overview

Fresenius Medical Care is hiring a Clinic Administrative Assistant. The Clinic Administrative Assistant executes confidential secretarial and administrative assignments, relieving management of clerical and business details. This role involves standard administrative functions such as screening calls, managing mail, scheduling appointments, maintaining calendars, setting up filing systems, and coordinating meetings.

Key focus areas include Provide broad range of secretarial and administrative support, Execute complex and confidential secretarial and administrative assignments, and Set up and maintain official department filing system, records management, and databases.

Successful candidates bring High School Diploma and 1-2 Years Related Experience. Important skills include Business & Technical Vocabulary, Standard Business Concepts, Administrative Support Practices, Basic Reasoning, Analytical Skills, and Microsoft Office Products. Preferred (not required): Secretarial Training.

Skills & qualifications

RequiredNice to have

Skills

Business & Technical VocabularyStandard Business ConceptsAdministrative Support PracticesBasic ReasoningAnalytical SkillsMicrosoft Office ProductsExcelPublic SpeakingDatabase ProgramsOrganizational Operations & ProceduresHandling Incoming Phone CallsProfessionalismFront Office EtiquetteSecretarial Training

Qualifications

High School Diploma1-2 Years Related Experience

Full job description

PURPOSE AND SCOPE:

Executes secretarial and administrative assignments of confidential nature and relieves management of clerical, administrative and business detail as necessary. Performs standard administrative functions such as screening telephone calls, opening mail, scheduling appointments and maintaining the calendar, sets up the office filing system, and coordinates meetings.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

  • Under general supervision, provides a broad range of secretarial & administrative support that may include details of a confidential nature.

  • Executes secretarial and administrative assignments of a complex and confidential nature and relieves management of clerical work, administrative, and business detail as necessary.

  • Sets up and maintains official department filing system, records management, databases.

  • Prepares memos, correspondence, agendas, minutes, and policy explanations.

  • Collects, compiles and analyzes information as required by manager(s). Assists in department reporting requirements and form completion.

  • Assembles budgets and tracking budget expenses and variances. Pays and tracks invoicing.

  • Performs standard administrative functions such as screening telephone calls, opening mail, scheduling appointments and maintaining the calendar, and coordinating meetings (internal or external.)

  • Organizes travel arrangements and completes expense reports.

  • Interfaces with a various levels of management across organizations and with external customers.

  • May serve as a point of contact for other departments such as IT, HR, building and facilities, etc.

  • Assist with various projects as assigned by direct supervisor.

  • Other duties as assigned.

Additional responsibilities may include focus on one or more departments or locations. See applicable addendum for department or location specific functions.

PHYSICAL DEMANDS AND WORKING CONDITIONS :

  • The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

SUPERVISION:

  • None

EDUCATION :

  • High School Diploma required, some specialized secretarial training preferred.

EXPERIENCE AND REQUIRED SKILLS :

  • Minimum 1 – 2 years of related experience.

  • Knowledge of business & technical vocabulary.

  • Familiar with standard business concepts, practices & procedures within administrative support.

  • Able to employ basic reasoning and analytical skills.

  • Proficient in computer software such as Microsoft Office products, spreadsheets, presentations, database programs.

  • Proficient in organizational operations & procedures.

  • Experience handling incoming phone calls; remains professional at all times; front office etiquette.

Fresenius Medical Care maintains a drug-free workplace in accordance with applicable federal and state laws.

EOE, disability/veterans

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