Commercial Real Estate Administrator

Healthpeak Properties, Inc.

Scottsdale, AZJobNo compensation foundTracked 1mo agoSeen in employer's feed 3 days ago

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At a glance

Compensation

No compensation found

Location

Scottsdale, AZ

Work Authorization

US work authorization required

Requirements

Credentials this posting asks for.

Valid Driver’s License

Job overview

Healthpeak Properties, Inc. is hiring a Commercial Real Estate Administrator. Healthpeak Properties seeks a Real Estate Administrator to assist in directing and coordinating on‑site outpatient medical property management activities, including vendor contracts, tenant relations, accounting tasks, and special events, while maintaining records and supporting the property management team.

Key focus areas include Coordinate special events such as holiday parties and food drives, Maintain inventory of office supplies and staff directory, and Prepare and track vendor contracts, COIs, licenses and W‑9s.

Successful candidates bring High School Diploma Or GED, Previous Commercial Property Management Exposure, and Valid Driver's License. Important skills include Professional Demeanor, Interpersonal Skills, Customer Service Skills, Computer Literate, Microsoft Word, and Excel. Preferred (not required): Box, Compass, Quickbase, and ETS.

Skills & qualifications

RequiredNice to have

Skills

Professional DemeanorInterpersonal SkillsCustomer Service SkillsComputer LiterateMicrosoft WordExcelPowerPointOutlookCommunicationWork IndependentlyBoxCompassQuickbaseETSPrismYardiReal Estate AccountingMonthly Accounting CycleAccounts PayableAccounts ReceivableCommercial LeasesMS OutlookCommunication SkillsAbility to Work Independently

Qualifications

High School Diploma or GEDAssociate’s DegreeBachelor’s DegreeCommercial Property Management ExposureReal Estate Accounting ExperienceFamiliarity With Monthly Accounting CycleUnderstanding of a/P and a/RUnderstanding of Commercial LeasesValid Driver’s LicenseReliable TransportationAuthorized to Work in U.S.On‑Site Attendance Five Days Per Week

Full job description

Headquartered in Denver, Colorado, Healthpeak (NYSE: DOC) is a nation-wide, fully integrated Real Estate Investment Trust (REIT), and a proud S&P 500 company. Together we build, own and operate world-class facilities for healthcare Discovery and Outpatient Care ("DOC"). Our impressive portfolio of over 50,000,000sf of Medical Outpatient buildings and Lab and Life Science facilities fuel innovation in patient care and research - accelerating scientific discovery, enhancing healthcare delivery, fostering healthier populations, and driving shareholder value.

POSITION RESPONSIBILITIES

Healthpeak is seeking a Real Estate Administrator to assist in directin g and coordinating activities of on-site outpatient medical property management. This person will assist in effectively implementing procedures, cost controls and policies; maintain good tenant and client/owner relations; assist the property management team in maintaining invoice records and contacting vendors/setting up accounts. Job responsibilities include but are not limited to:

Coordinate special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives, etc.
Maintain inventory of office supplies and property staff directory
Prepare and track all vendor contracts. Maintain current vendor list for all buildings and obtain current COI, business licenses and W-9 on all Vendors
Assist with preparing and administering service agreements
Establish and maintain record keeping and filing systems; classifies, sorts and files correspondence for tenant files and other documents
Responsible for accounts payable, accounts receivable and reporting
Maintain property files in Box/Compass/etc.
Assist PM’s with entering new contracts into Quickbase for TI, Capital and Insurance related projects
Interact and correspond with tenants to address problems or complaints, as it relates to janitorial, maintenance, accounting, etc.
Occasionally assist Property Manager with AR collections
Obtain and track expired Tenant COI’s
Run reports in ETS/Prism to ensure work orders are completed in a timely and satisfactory manner
Compiling and reviewing Tenant Billings and other miscellaneous charges
Provide management team with aged delinquency reports and send delinquency letters
Additional miscellaneous items as requested by Management

POSITION REQUIREMENTS

Must have a minimum high school diploma or GED, an associate’s or bachelor’s degree preferred
Previous exposure to commercial property management
Experience with Yardi preferred
Previous exposure to real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, and commercial leases
Possess professional demeanor and excellent interpersonal and customer service skills
Have access to reliable transportation and maintain a valid driver's license
Computer literate and proficient in MS Word, Excel, PowerPoint, Outlook
Excellent communication skills, both verbal and written
Ability to work independently
On-site attendance is an essential function of the job and is required in-office at company office or at properties five (5) days per week

This employer participates in E-Verify and will provide the federal government with your form I-9 information to confirm that you are authorized to work in the U.S.

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