Clinic Administrative Assistant
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At a glance
Job overview
Fresenius Medical Care is hiring a Clinic Administrative Assistant. The Clinic Administrative Assistant provides general clerical support and office duties for the department and its management, handling correspondence, scheduling, filing, visitor greeting, and various administrative tasks as assigned.
Key focus areas include Perform basic administrative functions including preparation of business correspondence, memorandums, informational packages, training materials and reports, Assist with scheduling and maintain calendar and daily schedules, and Maintain departmental tracking logs and filing systems.
Important skills include Office Procedures, Microsoft Office Applications, Interpersonal Skills, and Communication Skills. Preferred (not required): Pleasant Telephone Manner.
Skills & qualifications
Skills
Qualifications
Benefits
Full job description
PURPOSE AND SCOPE:
The Secretary/ Receptionist performs general clerical support and office duties for the department and its Management.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
- Performs basic administrative functions including preparation of business correspondence, memorandums, informational packages, training materials and reports.
- Assists with scheduling.
- Maintains calendar and daily schedules.
- Maintains departmental tracking logs.
- Greets visitors and directs them to the appropriate location or person as needed.
- Establishes and maintains filing systems and basic databases as applicable.
- Performs routine general office duties such as filing, copying, and scanning.
- Provides general clerical support to management staff including scheduling meetings, routing phone calls and taking messages.
- Records minutes of meetings and providing the resulting documents as necessary.
- Sorts and distributes mail.
- Maintains inventory of the necessary office forms and supplies.
- Escalates issues to supervisor for resolution, as deemed necessary.
- Assist with various projects as assigned by direct supervisor.
- Other duties as assigned. Additional responsibilities may include focus on one or more departments or locations. See applicable addendum for department or location specific functions.
PHYSICAL DEMANDS AND WORKING CONDITIONS:
- The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION:
High School Diploma required
EXPERIENCE AND REQUIRED SKILLS:
- 1 – 2 years’ related experience.
- Knowledge of office procedures required.
- Proficient in Microsoft office applications.
- Good interpersonal and communication skills required.
- Pleasant telephone manner.
The rate of pay for this position will depend on the successful candidate’s work location and qualifications, including relevant education, work experience, skills, and competencies. Rate: $XX - $XX
Non-Bonus Eligible Positions: include language below.
Benefit Overview: This position offers a comprehensive benefits package including medical, dental, and vision insurance, a 401(k) with company match, paid time off, parental leave.
Bonus Eligible Positions – include language below.
Benefit Overview: This position offers a comprehensive benefits package including medical, dental, and vision insurance, a 401(k) with company match, paid time off, parental leave and potential for performance-based bonuses depending on company and individual performance
Fresenius Medical Care maintains a drug-free workplace in accordance with applicable federal and state laws.
Fresenius Medical Care is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sexual orientation, gender identity, parental status, national origin, age, disability, military service, or other non-merit-based factors
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